What are the responsibilities and job description for the Accounts Payable Clerk (FT) position at HK Global Trading?
HK Global Trading is seeking an Accounts Payable clerk who will assist our Finance department by providing administrative and clerical support to the organization. This role is responsible for a variety of clerical and administrative duties that include preparing documents, audits, process and reconciling payments, scheduling meetings, and updating vendor records. This position performs various duties including a combination of bookkeeping, typing or word processing, and filing.
Principal Duties and Responsibilities:
- Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
- Reconciling processed work by verifying entries and comparing system reports to balances
- Maintaining historical records
- Paying employees by verifying expense reports and preparing paychecks
- Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor inquiries regarding finance
- Preparing analyses of accounts and producing monthly reports
- Continuing to improve the payment process
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
- Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase orders, contracts, invoices, or payment discrepancies and documentation.
- Accomplishes accounting and organization mission by completing related results as needed.
- Maintains employee confidence and protects payroll operations by keeping information confidential.
- Contributes to team effort by accomplishing related results as needed.
- Track outgoing payments.
- Review vendor and service provider agreements.
- Pay vendors and service providers and ensure payment credits are applied correctly.
- Prepare reports and assist with audits.
- Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
- Performing administrative duties including Payroll, Account payable, and Account Receivable.
- As other duties as assigned.
Qualifications and Experience Requirements:
- 1-2 years of accounting experience
- Excellent written and verbal communication skills (English and Spanish)
- Strong understanding of account receivable / account payable processes.
- Proficiency with MS Word and Excel.
- Able to multi-task and meet strict deadlines.
- Impeccable problem-solving skills and maintaining working relationships with vendors and subcontractors.
- Knowledge of PC and accounting software
- Must possess the ability to analyze information, data entry skills, attention to detail, confidentiality, thoroughness, high-level math skills, financial software knowledge, reporting skills, verbal communication, teamwork, and organization.
Physical Requirements:
- This is a position that requires frequent sitting, and working in an office environment.
- Must maintain a professional appearance at all times.
Life at HKG
We have been in business for over 30 years with a proven track record of stability and continued growth. We bring our best assets (our employees) together to create exceptional products and services, and afford you a wonderful work-life balance!
Here are the great benefits we offer:
- Medical insurance | Dental insurance
- Vision Insurance | Company Paid Life Insurance
- Company Paid Long-Term Disability Insurance | Voluntary Term Life and Accident Insurance
- Short-term Disability | Health Savings Account (HSA)
- 401k with a company match | Paid time off
- Paid Holidays | Employee Assistance Program (EAP)
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