What are the responsibilities and job description for the Administrative Assistant position at Ho-Chunk, Inc.?
Job Title:Administrative Assistant
FLSA Status:Non-Exempt
Leading Tier:Leading Self
Work Comp Code: 8810
Summary
Responsible for performing administrative duties and assisting in the day-to-day operation of the Chief Financial Officer and related departments.
Essential Functions And Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
None required for this position.
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Our Values
Native American Owned & Proud | Accountable | Team Focused | Innovative | Visionary | Excellence.
AAP/EEO Statement
Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
ROLE/LOCATION SPECIFIC ESSENTIAL FUNCTIONS
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 am, to 5:00 pm. Evening and weekend work may be required as job duties demand.
Travel Requirements
Occasional travel may occur; up to 10%. Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.
Clearance/License Requirements
None required for this position.
NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
FLSA Status:Non-Exempt
Leading Tier:Leading Self
Work Comp Code: 8810
Summary
Responsible for performing administrative duties and assisting in the day-to-day operation of the Chief Financial Officer and related departments.
Essential Functions And Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Demonstrate professionalism and confidentiality while promoting teamwork.
- Compile materials for Board of Directors and Executive Team meetings under supervisor direction.
- Support communication between internal and external departments and company partners.
- Assist with departments Operating plans.
- Create and complete correspondence as directed; to include word processing/typing of letters, memos, forms, policies, and procedures (includes handling of confidential information).
- Prepares summaries of reports and information as directed.
- Maintain documentation, including charters, meeting minutes, member lists and subcommittee notes, for committees in Sharepoint library.
- Responds to information requests on behalf of the corporation and its subsidiary companies, as directed.
- Coordinate communication and document flow between Corporate Operations and other subsidiary companies.
- Manage and complete all scanning, photocopying and filing needs for the department.
- Act as a project coordinator for special projects, as directed, which may include planning and coordinating multiple presentations, disseminating information, and organizing companywide events.
- Maintain the Finance Team department calendar and coordinate reoccurring meetings for the Chief Financial Officer and/or accounting team members.
- Supports executive team during meetings including preparing agendas, making arrangements, and recording minutes.
- Participates in the planning of the Accounting/Finance retreats and staff development meetings.
- Coordinate travel arrangements for the Chief Financial Officer
- Run errands as necessary to support department needs.
- All other job related duties as assigned by immediate supervisor.
- Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.
- Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
- Capacity to adapt to continual change.
- Possess a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write grammatically correct correspondence.
- Ability to effectively present information in one-on-one and small groups situations to customers, clients, and other employees of the organization.
- Hold and maintain a valid Driver’s License and be insurable under company insurance provider/program.
- Associates degree (A.A.) in Business Administration or related field from two-year college or technical school preferred.
- Four or more years of related experience in an administrative position required.
None required for this position.
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Our Values
Native American Owned & Proud | Accountable | Team Focused | Innovative | Visionary | Excellence.
AAP/EEO Statement
Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
ROLE/LOCATION SPECIFIC ESSENTIAL FUNCTIONS
- Same as Essential Functions listed above.
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 am, to 5:00 pm. Evening and weekend work may be required as job duties demand.
Travel Requirements
Occasional travel may occur; up to 10%. Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.
Clearance/License Requirements
None required for this position.
NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Salary : $63,500 - $80,500
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