Payroll Specialist

ABOUT US HOA Services provides janitorial, maintenance and repair services for multi-unit properties in thePortland, Oregon metropolitan area. Our technicians work in the field servicing residential and commercial communities throughout the region, providing great customer service on each visit. We offer competitive pay, a great team culture, and advancement opportunities.

JOB TITLE Payroll Specialist

JOB DESCRIPTION The payroll specialist is a key member of the business administration team working in the office processing bi-weekly payroll runs. This position processes weekly employee time sheets and job tickets, applies worker’s compensation coding using Oregon guidelines, calculates time worked, and enters totals into software. Follows company procedures for payroll processing, assists in the administration of the HRIS, and works with payroll service provider to resolve payroll issues. The ideal candidate is flexible, reliable, and has a strong desire to learn and grow their payroll expertise.Regular business hours are M-F, 7:30a-4:00p.

DUTIES & RESPONSIBILITIES

• Processes end-to-end bi-weekly payroll following all company processes and procedures
• Processes one-off or special payroll runs and manual checks
• Supports HR in administration of payroll service provider and HRIS including employee information changes, onboarding, terminations, and accruals
• Processes time sheets, job tickets, and work checklists to calculate total time worked for each employee
• Codes applicable construction work to SAIF workers comp insurance codes and calculates monthly wage reports
• Monitors, provides reports, and makes journal entries for each pay period’s earnings, deductions, taxes, and payroll expenses
• Organizes, tracks, and records all payroll and pay-related tasks and communicates with HR and team members
• Generates reports and represents company in workers compensation payroll audits
• Organizes, documents, and communicates about work tasks and manages workload to meet deadlines
• Scans paperwork, files, and manages digital payroll records and reports

BASIC JOB REQUIREMENTS

• General knowledge of federal, state, and local payroll rules and requirements
• Previous experience processing end-to-end payroll or providing administrative support in a construction office required
• Skilled using Microsoft O365 including Outlook, Word, and especially Excel
• Enters data using a keyboard and 10-key by touch
• Experience making payroll journal entries with QuickBooks enterprise or other accounting systems
• Experience processing payroll with Paylocity or other payroll service providers
• Follows requirements for online data security, confidentiality, and privacy regarding employee and company information

• Must be able to sit at a desk and operate a computer for extended periods of time, perform physical tasks that require sitting, standing, bending, typing, and handwriting for tasks such as processing paperwork, filing, scanning, copying, shredding, and collating
• Must be able to work both as part of a team, and independently, with little or no supervision
• Interacts courteously and professionally with all team members providing excellent internal customer service

COMPENSATION & BENEFITSHOA Services offers a comprehensive compensation package to all eligible employees including:

• Competitive hourly wages
• Opportunities for bonus pay
• Healthcare and vision benefits with employer contribution
• 401(k) retirement plan
• Paid vacation, sick time, and holidays
• Company fleet vehicles
• Company smartphone
• Company uniforms

HOA Services is proud to be an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions will be made without regard to characteristics protected by applicable local, state or federal law, such as race, color, sex, age, religion, national origin, social or ethnic origin, physical or mental disability, pregnancy, gender identity and/or expression, sexual orientation, marital status, veteran or military status, or genetic information.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Portland, OR 97223: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• Payroll Occupations: 1 year (Preferred)

Work Location: One location