Administrative Assistant

Holly R. Sexton, CPA, LLC is a tax strategy and consulting firm that aims to support small business real estate investors with their tax needs. Located in Midland, TX, the firm completes project-based work focusing on tax research, IRS representation, and tax strategy and planning. Our goal is to help reduce the overwhelm of taxes while allowing our clients to focus on what they do best in their businesses.

Holly R. Sexton, CPA, LLC, is looking to add a part-time Administrative Assistant to our Midland, TX office.

-

Job Overview

The Administrative Assistant is an essential role in the company that supports the business by owning the internal support tasks for client projects and helps keep the CEO organized by managing their email, files, and daily schedule.

The ideal candidate for this position is an experienced admin who enjoys keeping files and people organized and has experience managing calendars and email accounts for others.

This position is for you if you are a proactive, people-focused team member who enjoys managing the flow of office and client priorities, thrives when supporting work where every project is different, likes creating and improving processes, and isn’t afraid to ask questions that help your understanding and task success.

-

Job Details

• Files and organizes the CEO’s email to support the accurate storing of information and timely communication
• Manages the CEO’s calendars by scheduling appointments and organizing meetings
• Helps the CEO set daily priorities based on meetings and project needs
• Completes administrative steps within client projects, including creating, sending, and ensuring the receipt of documents
• Ensures accurate and complete client and project information in Asana
• Maintains and organizes client files
• Helps prepare for meetings and organizes files after meetings
• Creates and improves processes to help the office run smoothly
• Performs admin responsibilities that support the entire office
• Ensures confidentiality is maintained in the collection, maintenance, and dissemination of sensitive information
• Supports social media marketing by updating provided graphics in Canva and scheduling posts
• Completes other duties as assigned

Requirements - Skills

• Prior admin or support experience is required
• Excellent communication skills
• Excellent organization and time management skills, with the ability to help keep others organized
• Able to manage multiple priorities simultaneously
• Desire to create and implement processes
• Ability to work independently with minimal supervision
• Manage sensitive information with the highest degree of integrity and confidentiality
• Working knowledge of project management systems, Asana preferred

Requirements – Position Structure

• Part-time position, 15-20 hours per week
• The final schedule will be created in collaboration with the selected candidate but ideally will include morning business hours Monday-Thursday
• In-office position
• Office located in the Second Story Coworking space

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 15 per week

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Work Location: In person