Advancement Administrative Assistant

Description

BE THE ANCHOR OF HOPE AND CHANGE AT HOLY CROSS SERVICES

Working for Holy Cross Services isn't just a job; it's a mission! We believe in the safety and joy of family. Our work is family-focused, as are our benefits: Holy Cross offers free health insurance for our employees AND their family members. 

Position Overview

The Advancement Administrative Assistant will be responsible for preparing progress reports, drafting proposals, engaging with potential donors, preparing and managing mailing lists, assisting with event planning, liaising with consultants, assisting with development related volunteer programs, and driving community empowerment initiatives. The Advancement Administrative Assistant will have the expertise in supporting development efforts that will assist our organization in improving donor opportunities, strengthening relationship with donors, streamlining development processes, encouraging organizational growth, researching and identifying funding opportunities, and promoting the organization’s mission and values to external stakeholders.

Responsibilities:

• Research, compile, assimilate, proofread, and edit correspondence, documents, and reports for Advancement team as needed.
• Draft correspondence and stewardship materials for Advancement department, including acknowledgement donation letters, and emails to donors, members, and foundations.
• Assist with donor cultivation and stewardship for fundraising campaigns: the Annual Fund and other annual campaigns.
• Provide research, administration, programmatic support and coordination for Advancement team.
• Coordinate special department projects with internal and external collaborators, internal departments and/or consultants as needed.
• Contribute to the conceptual development and logistical implementation of large-scale projects in a variety of collaborative teams.
• Assist with the coordination of donor activities and events.
• Help to develop and generate promotions, ideas, and redesign for Advancement department.
• Assist with the coordination and execution of all fundraising events, including Homeless No More, the gala in Saginaw, golf outings, etc.
• Provide event and logistics support for fundraising and special public events.
• Drafts various letters and other documents on behalf of Advancement team.
• Responds to inquiries made by donors, prospective donors, nonprofit agencies, etc. as requested by the VP of Advancement.
• Drafts and coordinates distribution of general communications to donors, prospective donors, nonprofit agencies etc. as requested.
• Schedules meetings with donors and prospective donors and makes necessary arrangements.
• Serves as Secretary to record minutes as needed for department meetings.
• Assists with administrative duties for the Knights of Columbus calendar including processing calendar ticket sales, mailing calendars, monitoring the monthly drawings and providing oversight for the raffle reporting.
• Oversee all aspects of gift card donation and collection for the agency, including tracking all gift cards, and checking cards out to staff and receipt reconciliation.
• Perform any other duties related to the Advancement department.

Benefits:

In addition to a competitive salary, we offer:

• Employer-Funded
  • Health Benefit Options
  • Wellness Benefits
  • Employee Assistance Program
  • Virtual Mental Healthcare
  • Public Loan Service Forgiveness Program (Student Loan Forgiveness)
  • Generous time off including paid holidays and personal days.
  • Employer paid short- and long-term disability & life Insurance.
  • Employee Assistance Program

• HCS also offers employee-paid benefits at group rates:
  • Dental
  • Vision
  • Flexible Spending Account (FSA) Health Care and Dependent Care
  • Health Savings Account (HSA) Health Care and Dependent Care
  • Voluntary Life Insurance (you, your spouse, and/or child(ren)
  • Accident, Hospital Indemnity, and Critical Illness Insurance
  • College Tuition Rewards Program
  • Identity Protection
  • Pet Insurance

JOIN OUR TEAM & HELP BRING HOPE TO MICHIGAN FAMILIES!

Holy Cross Services maintains a policy of nondiscrimination regarding all employees. The Agency desires to handle all aspects of employment on the basis of merit, competence and qualification. Employment is not influenced in any manner by race, color, religion, sex, age, marital status, national origin, citizenship status, disability, genetic information, veteran status, or any other factor prohibited by law. The Agency makes all decisions with respect to recruiting, hiring, and/or promotions for all job classifications based on individual’s qualifications related to the requirements of the position. All other personnel matters, such as compensation, benefits, transfers, reduction in workforce, recall, training, education and social/recreation programs, are to be administered free from any illegal discriminatory practices.

Holy Cross Services further recognizes that deep systemic inequities disproportionately overrepresent children of color and children who identify as LGBTQ within the child welfare system yet underrepresent these populations within the child welfare workforce. Because we believe the people served must be centered in the work we do, applicants with lived experience in the child welfare system or homelessness, BIPOC applicants, and applicants who identify as LGBTQ are strongly encouraged to apply.

Additionally, Holy Cross Services acknowledges the studies indicating applicants of color and women applicants may be less likely than others to apply for a job without meeting 100% of the preferred qualifications. If you are passionate for this work and meet the minimum requirements, your application is welcomed.

Qualifications

• HS/GED and two (2) years related experience.
• Three (3) or more year’s experience working in human services, child welfare and/or with at-risk youth. Preferred but not required, experience working with the homeless population.
• One (1) or more years of experience in a supervisory capacity
• Two (2) or more years of experience in positive youth development programming strongly preferred.
• Lived experience in child welfare strongly preferred.
• Meet State Good Moral Character guidelines.
• Valid and Current Driver’s License with acceptable driving record.