Bookkeeper

Position Title: School Bookkeeper
FLSA Status: Full Time, Non-Exempt
Hours: 30-35 Hours
Reports To: Principal

Under the direction of the Principal, the School Bookkeeper is responsible for performing a variety of bookkeeping and accounting duties.

Responsibilities:

Human Resources

• Prepare and process bi-weekly payroll
• Prepare employment records; conduct employee onboarding and termination protocols; ensure employees elect or decline benefit programs
• Prepare and submit substitute teacher documentation
• Maintain employee files with required documentation
• Employee liaison for benefit management
• Prepare and submit information as required by Diocesan HR Department

Bookkeeping

• Process vendor payments and maintain vendor files
• Track and submit 1099 data
• Record deposits and maintain associated backup documents
• Record diocesan auto debits and other electronic transactions in a timely manner
• Ensure timely preparation of donor acknowledgements
• Perform bank statement and balance sheet account reconciliations in a timely manner
• Oversee the financial aspects of school fundraisers as necessary
• Prepare and submit information as required by Diocesan Finance Office

Accounting

• Prepare journal entries as necessary
• Assist with budget development and ensure its entry into QuickBooks
• Run periodic financial reports
• Perform year-end processing tasks
• Maintain accounting records and ensure appropriate record retention
• Ensure compliance with diocesan financial controls and policies

Tuition Management

• Ensure all families are billed through a FACTS Tuition Management System
• Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
• Ensure incidental billings (Extended Care, Hot Lunch, Field Trips, etc.) are billed timely through a Tuition Management System
• Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues
• Ensure family data is kept up-to-date

Skills/Requirements:

Skills/Knowledge

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
• Demonstrated communication skills, verbal and written
• Demonstrated human relation and interpersonal skills
• Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
• Demonstrated ability to maintain confidentiality
• Demonstrated ability to work collaboratively in a team environment
• Knowledge of GAAP
• Professional demeanor
• Proficient in Database Management, Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software

Requirements

• Must successfully pass a background check
• Bachelor degree in finance or accounting; or equivalent experience
• 3-5 years’ experience as a bookkeeper
• Diocesan experience preferred
• Requires coordination and manual dexterity, normal mental and visual ability
• Activities that include walking, sitting, standing, stooping, reaching, handling, hearing, keyboarding and carrying/lifting as required in a normal office environment

Applications are being accepted by way of Edjoin.