Facilities Manager- Clinton Square

Description

JOB DESCRIPTION: The Facilities Manager provides technical direction and support for the operation and maintenance of the building and building equipment including the development of plans to keep building assets, and tenant and visitor satisfaction, at the highest degree of care and value. This position works in a team environment, reporting to the Property Manager and managing the maintenance personnel. 

JOB RESPONSIBILITIES: 

• Utility Management - Keep current on state of energy technology related to building systems. Provide recommendations to management and include short payback projects in capital plan. Keep current on regulations (and deregulation) related to utilities. Ensure site(s) responsible is getting lowest unit cost utility. Develop programs for demand control.

• Project Management - Ensure project is well defined and understood, develop effective project plan which results in project results that meet cost, schedule, quality, functionality objectives (short and long term) and compliance with business controls. 

• Preventative Maintenance (PM) –Ensure all PM done on schedule, no breakdown due to improper PM, and availability of equipment. Develop new PM’s or change as necessary. 

• Suppliers - Develop product specifications and supplier sources for materials required to perform job. Material/equipment selections should be based on lowest life cycle cost and in accordance with existing building grade. 

• Tools/Equip Inventory - Perform annual inventory of tools and equipment and provide for same to building manager noting and changes and explanation as well as identifying new/additional required with supporting justification.

• Monthly Reports - Provide a monthly narrative of activities highlighting non-routine events such as major projects, training received, savings achieved, significant customer service items and issues/concerns. Reports to be submitted on time without reminders.

• Expense Management – With regard to suppliers, responsible for coordination of bidding and pricing, Recommendation of vendors, Issuance of purchase orders or receipt of contract, Confirmation of receipt of goods or services, Maintenance of quality and cost controls. With 

regard to outside mechanical contractors, responsible for Evaluation of performance, Evaluation of contract cost(s), Provisions for competitive bidding, Recommendations for selection. Responsible for the collection, analysis and reporting of such statistical data as may be required to provide accurate and current assessments of property management objectives

• Logs & Communications – Review operational information documented in shift log book prior to end of shift. Review any difficulties in getting work completed as assigned and make adjustments. Document problems encountered as needed.

• Tenant Relations - Respond to tenant questions, requests and concerns in a timely fashion. Responsible for a positive and prompt response to requests from building tenants and for the implementation or ongoing programs to constantly assess tenant needs and to assure problems are being solved promptly and to the mutual benefit of the tenant and the properties

• Staffing - Provide recommendations regarding staffing of open operations positions. Participate in staffing process. Expectation is that the building manager will review your recommended candidate after you have performed all screening. Provide scheduled coverage on all shifts that give coverage yet strive to reduce overtime. Ensure an after-hours program to provide technical coverage. Review and approve timesheets.

• Personnel Management – Recommendations and policy implementation for maintenance personnel. Maintenance of current position descriptions for maintenance personnel. Recommendations and implementation of training programs and activities for subordinates and trainees and access the progress of the individuals involved. Responsible for monitoring performance of employees under supervision. All performance appraisals of employees supervised are to be completed on time. 

• Other duties as assigned 

Requirements

KNOWLEDGE AND SKILL REQUIREMENTS: Previous property management experience required. Previous supervisory experience preferred. Ability to work well with others, good communication skills, good computer skills, ability to multi-task. 

TYPICAL PHYSICAL DEMANDS:  Regularly use hands to manipulate tools, controls, phones and

computer keyboard. Frequently stand, reach with hands and arms, climb, balance, and stoop. Sit

and stand to do clerical work. Regularly lift and move office supplies up to 20 lbs.

TYPICAL WORK CONDITIONS:  Work is performed primarily in an office environment. Employee will frequently tour property and show apartments. Employee frequently interacts directly with residents and other staff members during the workday. 

This position may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.