Disaster Preparedness Program Representative 2 (NY HELPS)

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).***

To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

Five years of emergency management experience* as listed below.

Substitutions with a degree in a related field** as listed below:

• An associate degree in a related field can substitute for two years of specialized experience;
• A bachelor’s in a related field degree can substitute for four years of experience;
• A master’s degree in a related field can substitute for five years of experience;
• A doctorate in a related field can substitute for six years of experience.

Provisional Qualifications:
You may also be eligible for a provisional appointment if you meet the qualifications below:

1. six years of emergency management experience* as listed below;
OR
2. a specialized associate's degree** as listed below AND four years of emergency management experience* as listed below;
OR
3. a specialized bachelor's degree** or higher as listed below; AND two years of emergency management experience* as listed below;
OR
4. a specialized master's degree** as listed below; AND one year of emergency management experience* as listed below.

• Qualifying experience:
• Coordination and implementation of emergency management and disaster preparedness programs.
• Preparation or modification of disaster plans.
• Preparation, modification, presentation of disaster educational training and/or exercises.
• Gather and analyze information to produce briefings or reports or to make timely and effective incident response decisions.
• Represent an agency or organization in an Emergency Operations Center or leadership position on the Incident Command System.
• Manage or supervise logistics operations during a major emergency or disaster by overseeing the distribution or staging of equipment and supplies.

**Specialized Degree Areas: Atmospheric Science, Business Continuity, Business Organizational Security Management, Criminal Intelligence Analysis, Criminal Investigations, Criminal Justice, Crisis, Critical Infrastructure, Cyber Security, Digital Forensics, Disaster or Emergency Management, Disaster Resilience, Disaster Science, Emergency Preparedness, Emergency or Public Safety Services, Emergency and/or Risk Management, Fire and Emergency Services, Geography, Homeland Security, Informatics, Meteorology, National Security, Political Science, Public Administration, Security Studies, System Safety and Security, or Urban or Regional Planning

Subsequent 55b/c Qualifications:
A subsequent 55b/c appointment may be considered if you have one year of permanent, contingent-permanent, or 55b/c service as a Fire Protection Specialist 1. To be considered, you must provide a copy of your letter of eligibility with your response.

55b/c Qualifications:
Individuals certified eligible for the 55b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

For a 55b/c appointment you must meet the open competitive qualifications from the most recent examination announcement. The open competitive qualifications are: please see Provisional Qualifications as they are the same minimum qualifications.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Disaster Preparedness Program Representative 2 and are interested in reassignment OR are a current New York State employee with one year or more of qualifying permanent service as a Fire Protection Specialist 1 and eligible for transfer under Section 70.1 of the Civil Service Law.

The incumbent will report to the Office of Emergency Management's Field Response Section. Duties include but are not limited to:

• Assist in assessing the training needs of state and local agencies and other organizations that support the State’s emergency management efforts.
• Conduct and/or facilitate the delivery of emergency management related training, both locally and regionally across the State.
• Participate in the development of emergency management related training, both locally and regionally across the State.
• Assist with planning, designing, and evaluating curriculum for training programs.
• Assist in the preparation of training reports.
• Provide technical planning assistance to State and local government agencies in the development of disaster preparedness and emergency response plans.
• Coordinate and collaborate with public and private sector stakeholders and other organizations that can support the State’s disaster planning and preparedness efforts.
• Assist in conducting hazard analysis workshops, risk assessments and using applicable data to support emergency development.
• Review and comment on emergency plans, as appropriate.
• Attend and/or facilitate planning meetings, conference calls and provide support in the delivery of exercises to test the effectiveness of emergency plans.
• Complete administrative paperwork as related to program issues.
• Obtain program-specific and NIMS training to enhance existing skills.
• May also supervise and provide training for the Disaster Preparedness Program Representative 1s.
• Provide technical assistance to State and local government agencies in the development, deployment, and maintenance of All Hazards Incident Management Teams (AHIMTs).
• Attend and/or facilitate meetings, conference calls and provide support in the development and maintenance of AHIMTs.
• Support the coordination and delivery of All Hazards ICS Position Specific Training and AHIMT training, workshops, and conferences.
• Prepare overall program expenditure data, estimate projected expenses for budgetary purposes and drafts other required financial reports as required by grant guidance or agency policy.
• Maintain the proper inventory level of IMT equipment and supplies.
• Participate in on-site assistance program and evaluation of regional/local AHIMTs to determine operational readiness.
• Act as liaison between the State IMT and Regional and/or County AHIMTs, other State agencies, and local officials for various planning and operational activities.
• Identify and establish administrative priorities within assigned programs.
• Analyze written and published program material on NIMS, ICS, and AHIMTs, and draw conclusions concerning its impact.
• Responsible for all aspects of the NYS Emergency Operations Center (EOC) including the following: having the EOC ready to activate at any time (updating materials and programs), working in and assisting with the operation of the EOC during an activation, and making sure all is in place after an activation is complete.
• Maintain and update coursework related to EOC positions. Also maintain and update Standard Operating Procedures related to the State EOC.
• Prepare overall program expenditure data, estimate projected expenses for budgetary purposes and drafts other required financial reports as required by grant guidance or agency policy.
• Identify and establish administrative priorities within assigned programs.
• Participate in the development and coordination of a Statewide comprehensive training and exercise plan.
• Responsible for all aspects of the NYS Emergency Operations Center (EOC) including the following: having the EOC ready to activate at any time (updating materials and programs), working in and assisting with the operation of the EOC during an activation, and making sure all is in place after an activation is complete.
• Travel may be required (approximately 40%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.