Human Resources Information Systems Specialist

***PLEASE ALSO APPLY ON THE SCHOOL DISTRICT WEBPAGE FOR FULL CONSIDERATION: https://www.applitrack.com/hopkins/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=5328

SUMMARY:

Responsible for providing support services in the areas of human resource and employee information/data management; employment contract management/interpretation; labor relations support, and other areas of administrative support for the Human Resources Department.

ESSENTIAL FUNCTIONS:
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Maintain paper and electronic employment data records, including entering all employees in multiple HRIS systems (ERP, Absence Management, Applicant Tracking, Professional Portfolio Management, Performance Evaluations, etc).
• Generate requested reports from all available HRIS systems.
• Ensure that financial/budgeting systems contain accurate data related to staffing and that the information contained within financial management systems is accurate and consistent with HRIS information.
• Assist with notifying the union officials of new employees as required by law.
• Prepare items for School Board.
• Assist with entering new hires/terminations as well as other employment status changes into the TalentEd performance management system and assign appropriate evaluation processes to staff with guidance from the Supervisor of Human Resources.
• Prepare vouchers and pay invoices for services related to the Human Resources Department.
• Generate communications and status documents related to employee information updates.
• Manage paper filing and e-filing of employment records including data retention, transfer, storage, etc.
• Assist with providing necessary data for contract negotiations and costing analysis.
• Interpret labor agreements to aid in responding to employee questions and requests and to determine accuracy of data in information systems..
• Assist with data collection during employee meetings, negotiations, interviews, or other general HR meetings.
• Serves as District contact for MN Unemployment claims. Reviews, responds and processes unemployment claims.
• When notified of employee leaves of absence, assist with appropriate reporting and employment status change implications for payroll. Report Teachers’ leaves of absence to TRA.
• Serve as a contact for the District’s time and attendance systems and assist staff with various questions regarding timesheets, time off, pay records, etc. Conduct regular monitoring and maintenance as well as provide training on the HRIS systems as needed.
• Serve as a contact for Teacher Licensure issues. Ensure compliance with state licenses for certified staff. Receive, record, and file licenses in personnel files and with the MN Dept of Education.
• Coordinate with Payroll/HR Associate to ensure annual and/or ongoing Terms of Employment documentation is provided to appropriate staff.
• Under the guidance of the Supervisor of Human Resources, administer the professional growth database for licensed staff and respond to appropriate requests related to compensation transactions (lane changes, tuition reimbursement, etc).
• Manage, update and post seniority lists for various labor groups.
• Coordinate the creation and submission of the annual STAR reporting to the state of MN.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

• At least 2 years of post-secondary education in Human Resources, Business Management, Accounting, Administrative Services, or related field. BA Degree is preferred.
• 3-5 years human resources, payroll, accounting and/or administrative support experience or equivalent combination of education/experience.

Required Certificates, Licenses, and Registrations:
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• N/A

Required Knowledge and Skills
Required Knowledge:

• Knowledge of HR laws and regulations.
• Knowledge of union contracts.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of computers and computer programs including Microsoft Office, Skyward business applications, database programs, or related applications.

Required Skills:

• Effective human relations skills, personal initiative, and a collaborative work style.
• Analytical and math skills.
• Demonstrate a customer friendly attitude toward others. Follow through to meet the customer’s needs.
• Prioritize and schedule work tasks. Complete tasks within established deadlines.
• Produce quality, accurate work. Work productively.
• Maintain an effective organizational system.
• Demonstrate initiative and flexibility to adjust to unexpected changes in work demands.
• Admit mistakes and learn from them.
• Maintain confidentiality.
• Demonstrate a consistent work attitude. Has an excellent work commitment.
• Identify the appropriate action steps to reach goals and carry them out.
• Maintain a positive attitude in daily routine and in unexpected, stressful, or emergency situations.
• Demonstrate initiative to make things happen.
• Desire to expand job knowledge and improve performance.

PHYSICAL/MENTAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

WORKING ENVIRONMENT:
Work is performed in an office setting.

Schedule: Full Time, 40 hours per week, 52 weeks per year

Salary: $61,215.00 - $73,565.00 depending on qualifications

Job Type: Full-time

Pay: $61,215.00 - $73,565.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Preferred)

Experience:

• administrative support: 3 years (Preferred)
• Human resources/payroll/accounting: 3 years (Preferred)

Work Location: One location