What are the responsibilities and job description for the Administrative Assistant - Hormel Deli Solutions position at Hormel Foods?
ADMINISTRATIVE ASSISTANT - HORMEL DELI SOLUTIONS
RESPONSIBILITIES:
QUALIFICATIONS:
Required
Hormel Foods Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender orientation, gender identity, national origin, disability, or veteran status.
RESPONSIBILITIES:
- Provides weekly customer specific reporting to sales team and customer.
- Updates weekly broker scorecard with HDS pulled information.
- Managers sample orders for the region assigned.
- Coordinates team meeting (hotels, meal, etc.).
- Provides administrative support to Sales Team, as needed, including developing and modifying PowerPoint presentations, complex Word documents and Spreadsheets.
- Manages all order changes (which are very frequent): facilitates/ensures order quantities and due dates are updated in both customer system and Hormel system.
- Receives screen shot of customer system or email confirmation from customer.
- Receives Hormel order confirmation.
- Reports shortages to customer (receives Hormel shortage reports).
- Assists with customer order accuracy - quantities, due dates, pricing.
- During allocations, made sure customer ordered full allocation each week.
- Reports pricing discrepancies to Hormel sales.
- Handles all communication on late trucks and makes sure Hormel transportation updates customer appt system.
- Assists sales with getting weekly movement data from procurement on certain items for Hormel forecast updates.
- Chase orders to make sure they are in on time (meet lead time, holiday exceptions, Columbus beef, etc.).
- Cost increase/decrease loaded into customer systems.
- New/Change/Disco item system set up to include new item numbers (HDS and customer)
- Collects past due invoices.
QUALIFICATIONS:
Required
- Demonstrated proficiency in the Windows environment, including Microsoft Word, Excel, PowerPoint, Outlook, Calendar and have basic internet navigation skills.
- Demonstrated strong written and verbal communication skills.
- Demonstrated strong interpersonal skills.
- Must be able to handle sensitive and confidential situations - position continually requires demonstrated poise, tact and diplomacy.
- Demonstrated strong organizational skills and ability to prioritize work.
- Ability to initiate appropriate action independently.
- Demonstrated problem solving and analytical ability.
Hormel Foods Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender orientation, gender identity, national origin, disability, or veteran status.
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