What are the responsibilities and job description for the Administrative Assistant position at Hospice of Alabama?
Overview
Hospice of Alabama is currently seeking an Administrative Assistant for our Huntsville, AL Hospice Program. If you are looking for a career with a purpose and a supportive team culture, then this is the position for you!
The Administrative Assistant provides general office support with a variety of clerical activities and related tasks. Deals with a diverse group of external and internal customers callers, and visitors. Organization, approachability, and proper presentation are of the up-most importance. A successful Administrative Assistant will be able to perform their essential duties and responsibilities.
Hospice of Alabama is a premier provider of end-of-life care. Our family of hospices provide quality care through our mission-oriented and patient-centric services. We are growing rapidly and are looking for skilled individuals to join us in our journey.
We offer excellent compensation and an industry leading benefits package that includes:
- Health, Dental, & Vision Insurance
- Company matching 401(k)
- GENEROUS time-off package (20 days PTO & 9 Holidays)
- Tuition Reimbursement & Certification Assistance
- Wellness & Discount Programs
- Gym Membership Reimbursement
Responsibilities
- Takes and keeps daily schedule for all team members. Maintain patient assignment List.
- Handles all patient care data entry and responsible for establishing patient charts and all medical record filing.
- Notifies staff of discharges, transfers and change of status on patients.
- Logs and fax/mails telephone prescriptions for physician's signature, maintaining tickler file until the signed order is returned.
- Prepares for interdisciplinary group meetings, maintain minutes of meeting, and copy and/or fax IDG notes to attending physicians.
- Tracks and orders office and medical supplies while keeping adequate stock in both.
- Answers phones for receptionist during lunch hour and breaks or during absence.
- Monitors and audits documentation of clinical records to ensure compliance with regulatory standards of timeliness, accuracy and completeness via electronic record.
- Demonstrates familiarity with polices of Hospice and rules/regulations of state and federal licensing agencies.
Qualifications
- High School Diploma or GED required
- Minimum of two (2) years experience with clerical and administrative duties in a healthcare office required. Hospice preferred
- Proficient with Microsoft Office or related software and able to type 60 words per minute.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Ability to take initiative, set priorities, multitask and organize work. Must be self-motivated and detail oriented.
- CMS requires that all patient-facing staff, as well as those that are in contact with patient-facing staff, be fully vaccinated, or have a documented religious or medical exemption. This important rule is required for all healthcare organizations that receive federal funds through Medicare or Medicaid.
