Financial Administrator

SUMMARY

Under the direction of Finance Department Leadership provides administrative, technical, bookkeeping, and budgeting support to the Finance Department.

Essential Functions

· Performs general administrative duties, including but not limited to electronic filing and retention, scheduling, and communications from Finance throughout the Authority.

· Maintain and organize the files in the Accounting Drive to ensure day-to-day activities of the Finance Department are stored appropriately.

· Support staff during Annual Financial Audits ensure documentation is retrieved timely and accurately

· Administrative responsibilities of the Authorities’ corporate credit card program.

· Order, track, and reconcile corporate cards and user transactions via online platform to ensure accuracy of charges and authorizations of amounts with documentation provided by card holders.

· Assist Account Payable department with monthly reconciliation of credit card charge on bank statement vs. General Ledger Accounts.

· Perform quarterly audits of all card holder accounts to ensure compliance of the Authorities Corporate Credit Card Policy

· Responsible for maintaining and updating the annual Finance departmental budget to ensure spending request (training, travel, meeting cost, contract, etc..) align with budgeted amounts.

· Assist with setting up vendor files, attach checks with remittance copies and file the vouchers.

· Assist with monthly utilities consumption reporting.

· Assist with tagging of Fixed Assets inventory at the Central Office Cost Center.

· Open and sort confidential mails for the Finance and Executive Departments.

· Coordinate and Maintain inventory of confidential files in offsite storage and assist with converting files electronically.

OTHER DUTIES AND RESPONSIBILITIES

· Complies with applicable job-related local, state, and federal regulations

· Meets or exceeds applicable job-related HUD performance standards particularly PHAS

· Responsible for safety while performing all facets of job and observes all Housing Authority safety procedures, as well as all local, state, and federal safety laws and regulations

· Promotes positive customer relations and Teamwork environment

· Performs other duties as assigned

EDUCATION, EXPERIENCE AND/OR CERTIFICATION

· Junior College Associate Degree or equivalent. College level coursework

· Two – four (2-4) years related work experience.

REQUIRED KNOWLEDGE SKILLS AND ABILITIES

· Organizational and time management skills

· Must understand on-line banking platforms (card payment and account balances) in an Administrative role.

· Demonstrated advanced computer literacy including knowledge of Word, Excel, PowerPoint, Teams, Google Docs. and related applications

Job Type: Full-time

Pay: $55,000.00 - $57,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person