Head Account Clerk - Southeast Housing Court

ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.

You have successfully applied to the position when you receive an email from the Massachusetts Trial Court.

Departmental Mission Statement: The Superior Court, the trial court of general jurisdiction for the Commonwealth of Massachusetts, is committed to delivering high quality justice in a timely and fair manner in accordance with the rule of law.

ORGANIZATIONAL PROFILE:

https://www.mass.gov/orgs/superior-court

Notes:

• This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.

Position Summary: The Head Account Clerk position is only authorized to those courts that have established a single point collection and bookkeeping function that covers all offices of a court, including the Clerk Magistrate's Office and Probation Office. The position is responsible for all of the money that is collected and disbursed by the entire court, including the processing of restitution and probation fees. Work involves overseeing the collection of all monies and checks, processing all disbursements, daily and monthly posting, maintaining trial balances, maintaining, and balancing court bank accounts, and preparing reports for the Clerk-Magistrate and Chief Probation Officer as required. The Head Account Clerk may also perform administrative and case processing duties as needed.

Duties:

• Reconciles all revenues collected on a daily basis.
• Checks balances against accounting receipt records and docket information.
• Processes dishonored checks as needed.
• Post’s accounting data by hand or by computer data entry in the cash journal on a daily basis.
• Records money collected to individual accounts.
• Maintains trial balance.
• Coordinates the accounting of processing of bail money, including recording money received, returned or forfeited.
• Interacts with and assists various court officials on a regular basis concerning accounting issues, including providing individual probation officers with information regarding the payment status of their probationers.
• May prepare reminder letters and warrant notifications to individuals who owe money.
• Prepares bank account deposit documents and confirms deposit totals.
• May make bank account deposits.
• Maintains bank accounts related to civil and criminal matters.
• Completes end of the month closing process and disburses all revenues and other funds to the appropriate entities, including the processing of restitution and probation fees.
• Reconciles revenue reports on a monthly basis.
• Prepares financial reports such as revenue transmittal reporting sheets, trial balance reports, and bank account reconciliation forms.
• May coordinate credit card system of payments (if court has implemented such a system), including verifying identifications of individuals, daily closing by verifying statements of cashiers, posting in the cash journal and checkbook, monthly reconciling of credit card statements, and resolving discrepancies.
• Maintains and serves as point of contact with the Administrative Offices and external agencies concerning accounting issues.
• Assists in the maintenance and preparation of local internal controls.
• Answers incoming calls providing information in response to all inquiries regarding money issues.
• Interacts with and assists attorneys, litigants, law enforcement personnel, court staff, and the general public. This includes responding to requests for information and assistance from the public.
• May provide assistance as necessary in various administrative matters.
• Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of criminal complaints, warrant processing, extensive docketing, scheduling, and management reporting.
• Performs case processing duties in addition to performing accounting duties as required.

Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:

• Ethics and Values Communicates and demonstrates the ethics and values of the Trial Court.
• Mission Understands, upholds, and communicates the Trial Court missions.
  Applied Knowledge Understands research, information services operations, specialized tools, applications, and software, with some understanding of the various court departments and divisions.
• Problem Solving Ability to successfully address data issues, draw conclusions, and make recommendations.
• Customer Service Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
• Performance Measurement Understands the value and importance of performance measures as a basis for both individual and departmental assessments.
• Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied economic and cultural backgrounds.
• Collaboration Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals.
• Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development.

Minimum Requirements: These are the minimum requirements necessary to apply for the position of Head Account Clerk:

Employment with the Trial Court is contingent upon passage of a criminal record check.