Human Resources Payroll Coordinator

HR Generalist - Payroll and Leave Coordinator

LOCATION OF POSITION

Howard County Health Department

8930 Stanford Blvd.

Columbia, MD 21045

POSITION DUTIES

Under the supervision of the Deputy Director of Human Resources, this position serves as an HR generalist and is responsible for managing the human resources needs for the Department’s 290 State merit and contractual employees. The Personnel Associate III carries out responsibilities in the following functional areas: employment services, timekeeping and payroll, health benefits, and retirement. This position provides guidance to management, supervisors and employees regarding policies and procedures concerning employment issues, leave (including FMLA and parental leave), worker’s compensation, contracts, health benefits and retirement for the Department. The incumbent backs up the other HR team members as necessary. The incumbent maintains confidentiality for all HR related activities and discussions.

Required to be part of an inclement weather essential personnel rotation.

This position is eligible for hybrid telework.

60% Employment:

• Advises supervisors and employees in the interpretation and implementation of State personnel system laws, regulations, policies, and procedures.
• Manages the leave process for the Department including Family Medical Leave (FMLA), leave bank, donated leave, parental leave, and worker’s compensation / accident leave. Advises employees regarding process and procedures, tracks FMLA and parental leave balances, and ensures adherence to the Family Medical Leave Act and State procedures. Main contact and liaison with the State’s worker’s compensation carrier regarding on-the-job injuries and accident leave. Consults with the leave coordinators at the State and MDH as necessary for complex situations. Acts as Leave Bank Coordinator and completes all required training to maintain role.
• Runs monthly reports for Bureau Directors and sends to appropriate staff. Creates ad hoc reports when needed. Compiles data for the annual OHSA log and posts log per OSHA requirements.
• Manages the contract renewal process annually.
• Initiates and tracks HR transactions in Workday such as FTE changes, terminations and other HR transactions. Maintains various roles in Workday and completes required training in order to maintain role.
• Maintains and tracks all licenses and certifications for employees as required for their position, prompting employees prior to the license or certification expiration date.
• Conduct and manage employment verification processes for current and former employee
• Maintains personnel and medical files.

25% Timekeeping/Payroll:

• Interprets timekeeping policies and procedures and provides guidance to supervisors and employees to assure compliance with regulations.
• Completes payroll reports for MDH timekeeping unit bi-weekly and as needed (ETR, payroll input).
• Audits contractual and merit payroll bi-weekly payroll summary. Consults with MDH timekeeping / payroll unit as needed for complex issues.
• Assists employees and supervisors with resolving complex timekeeping and payroll issues.
• Responds to inquiries concerning leave status and resolves issues.
• Maintains timekeeping files.

10% Health Benefits:

• Acts as Agency Health Benefits Coordinator. Provides guidance to new employees on how to enroll in benefits in Workday. Assists current employees with benefits changes throughout the year. Ensures that required documentation is included in Workday prior to the deadline. Runs weekly reports in Workday to ensure all outstanding benefits items are addressed by the employee in a timely manner. Completes all required training in order to maintain role.

3% Back-up Duties:

• Acts as alternate for conducting new employee orientation to include instruction of timesheets, leave bank, absenteeism, pay, and timekeeping policies.
• Acts as alternate Timekeeper and reviews timesheets and makes corrections in Workday.
• Schedules and conducts exit interviews. Provides guidance to exiting employees regarding health benefits, accrued leave balances, and retirement account options while interpreting and applying relevant HR laws, regulations, policies, and procedures.

2% Other Duties as Assigned:

• Special projects as assigned by the HR Deputy Director, HR Director or Bureau Director, Administrative Services.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year and six months of general clerical or administrative support experience, at least nine months of which must have been paraprofessional personnel experience involving the application of personnel procedures, policies, rules, and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.

Note:

Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

Desired Qualifications:

• Experience with interpreting and processing Medical Leave (e.g. FMLA, Worker's Compensation, Parental Leve and etc.)
• Experience as a Health Benefit Coordinator
• Experience compiling data from HR database such as Workday
• Experience with Timekeeping and/or Payroll
• Experience with effectively managing time and resources to prioritize tasks, streamline processes, maximize productivity while maintaining quality of standards
• Experience with using Microsoft Office Products (Word, Excel, PowerPoint, Outlook….)