Staff Accountant

HRV Conformance Verification Associates, Inc. supplies a highly integrated series of professional engineering and quality assurance/quality control services worldwide that span the steel, concrete, paint, mechanical, and construction industries.

Experienced Staff Accountant assisting Controller in all aspects of accounting functions including AP/AR and Payroll, reconciliations, etc.

Invoicing:

• Balance all time and expenses in appropriate accounting systems
• Process, audit, correct and print Weekly Billing Reports and receipts
• Establish contact and review invoicing requirements with new clients prior to sending first invoice
• Invoice customers contracts and work orders according to contract terms and conditions. Provide all required documentation
• Prepare customers' invoices and mail to customers
• Review invoices to identify any errors before invoice delivery
• Process accounts payable invoices weekly and ensure vendors are paid within terms
• Compile and maintain documents and records of all billings
• Handle billing inquiries from the customers
• Deposit all customer payments into the bank and post the payments in the accounting system
• Reconcile all bank and credit card accounts and ensuring the accounting system reflects the correct entries
• Update all billing procedures
• Report to Controller needed billing procedure changes to avoid recurrence of errors
• Data entry into spreadsheets and the payroll system

Accounting System:  Unanet

• Ensure any annual or specific rate changes requested, including GSA, are entered into accounting module on a timely basis
• Creating invoice templates as required by new contracts
• Enter and report all time adjustments
• Create and report all expense vouchers for adjustments as needed
• PTO/Leave reconciliation working with HR to audit
• Enter service orders
• Enter contract and client specific information
• Create and monitor budgets
• Balance attached receipts weekly
• Data entry into spreadsheets
• Audit expenses for accuracy to contract
• Data entry into spreadsheets

• Enter the time and expenses into the tracking sheet per client
• Send out budget overrun potential notifications
• Update Contract Master Fund
• Update Contracts Under 30%
• Attend the PM meeting and go over funds weekly
• Attend contract kick off meetings to understand accounting requirements as needed
• Compliance reporting as required by specific clients and individual states
• Setup customer contracts and work orders in the accounting system
• Assist with Scanning Contract and sending out notifications
• Update Contract Tracking sheet

Minimum Qualifications:
    - Bachelor's Degree in Accounting required
    - Minimum two or more years' experience in accounting or related business area
    - Proficient in Microsoft Excel and Word
    - Experience in Accounting Software systems

HRV Conformance Verification Associates, Inc. is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.

HRV promotes affirmative action for minorities, women, disabled persons, and veterans.

HRV is a smoke-free environment and as such, prohibits smoking in all facilities.

HRV is a drug-free workplace.