Payroll Specialist

Love animals? Want to spend your day surrounded by wagging tails and soft purrs?

Humane Society Silicon Valley (HSSV), an independent, privately funded, 501(c)(3) non-profit organization, has been serving people and pets in Silicon Valley for over 90 years. Having facilitated more than half a million animal adoptions, HSSV is leading the charge for animal welfare through community education programs, creative marketing techniques and effective homeless animal prevention strategies. HSSV is the first organization ever to meet the model shelter standard-of-care guidelines put forth by the Association of Shelter Veterinarians. 

We take our mission seriously: To save and enhance lives – both two-legged and four legged! Through compassion and collaboration, we are building a community in Silicon Valley where every pet has a home.

Overview

The Payroll Specialist will be instrumental in managing the bi-weekly payroll process for over 125 employees. This individual will work closely with other accounting staff members, internal departments, and external parties. The successful candidate will have exceptional attention to detail and the ability to multi-task in a fast-paced environment. The Payroll Specialist plays a critical role in maintaining HSSV’s compliance with all applicable local, state, and federal wage and hour laws.

Duties and Responsibilities

• Manage timely and accurate payroll each pay period which includes handling new hires/terminations, salary/benefit changes, time off accrual balances, differentials, and post-payroll funding activities (retirement plan, union dues and wage garnishments).
• Perform benefit insurance payment reconciliations.
• Work closely with Finance team to ensure the integrity of all connections between payroll and internal and external systems including partnering with HR around employee information flow.
• Address employee questions related to time tracking, attendance, and payroll.
• Monitor external environment for changes that impact payroll processes (e. new ordinances and laws) and share information with the Finance team.
• Handle special project requests such as ACA filing, audits, 990, and census.
• Maintain payroll files for audit purposes.
• Other job duties may be assigned as needed.

Requirements

• Experience in managing and processing payroll; hourly non-exempt time environment a plus.
• Fully proficient with managing payroll for mid-size organization and associated processes; experience with payroll software a must and Paycor experience a plus.
• Knowledge of local, state, and federal wage and hour laws and regulations.
• Payroll related benefits administration experience which includes transmission of 403(b) contributions and employer matching funds and Worker’s Compensation payroll reporting.
• Proficient with technology such as Microsoft Office Suite as well as accounting software, specifically Excel; NetSuite preferred.
• Understanding of and ability to adhere to generally accepted accounting principles.
• Ability to identify and analyze problems and recommend effective solutions; critical thinking skills a must.
• Excellent oral and written communication skills; ability to remain calm under pressure and able to work with a wide range of personalities.
• Ability to work independently as well as collaboratively as part of a team when needed.
• Proven ability to handle multiple projects simultaneously.
• Ability to demonstrate accuracy and thoroughness and detailed oriented and maintain confidentiality.
  

Work Days and Hours

This is a part-time position (20-24 hours per week) and 100% onsite.

Candidate Tip

Add "apps.bamboohr.com" to your email contact list so you make sure to receive emails from HSSV regarding your application.

HSSV requires all employees and volunteers to be up-to-date on COVID-19 vaccines which includes booster doses upon eligibility, subject to consideration for medical and religious accommodations.