Operations Assistant

Position: Operations Assistant 

Reports to: Chief Executive Officer

Location: 9 Basin Drive, Suite 150, Kearny, NJ 07032

Schedule: Part-time - 20 hours/week

Role 

Our Operations Assistant is responsible for organizing and executing a wide variety of duties to make sure our facility runs smoothly and efficiently.

Responsibilities 

• Warm and Clean Environment— greet all members and guests; answer the phone and door;  ensure the facility is ready and organized at all times (restock coffee bar, maintain common area cleanliness, etc.)
• Facilities and Equipment Maintenance — troubleshoot and manage basic problems; schedule and oversee spontaneous repairs and planned maintenance; keep records and maintenance reports 
• Storage Management — manage storage inventory; conduct ongoing shelf and space audits; update signage
• Document Management — ensure that member and vendor contact information, contracts,  insurance, licensing, and certifications, etc. are up to date; conduct outreach to obtain missing items
• Members - Conduct facility tours for prospective members; collect onboarding paperwork and conduct orientation sessions for new members; communicate with current members about facility policies, upcoming repairs, etc.
• General — receive and organize shipments; manage towel service; restock first aid station; order supplies; organize storage and office closets; update facility signage

Requirements 

As we’re looking for an ideal fit, our new Operations Assistant will likely possess what we’ve listed below:

• Experience as an executive or personal assistant or office manager
• Detail-oriented, highly organized, and enjoy finding ways to improve efficiency
• Have exceptional written and verbal communication skills
• Computer proficiency: Google Suite, Microsoft Office; knowledge of Adobe Acrobat, Adobe Sign, and Canva a plus
• Experience working in a kitchen environment and food safety certification a plus
• Ability to communicate in Spanish a plus

This Role Is Perfect For You If You…

• You are a people person who never met a stranger
• Like to do a little bit of everything and don’t mind getting your hands dirty from time to time
• Can work alone and don’t need your hand held every step of the way
• Are a problem solver and think ahead to ensure any challenges don’t greatly impact progress or outcomes
• Understand the importance of establishing and documenting repeatable systems and processes
• Can advocate for yourself and handle direct feedback

Who We Are: Hudson Kitchen is a food business incubator that boasts 8,000 square feet of production, storage, and co-working space for brands ready to start, grow, and scale their business. Members can access a growing list of bespoke amenities in our fully-licensed and FDA-registered kitchen 24/7 to think big, dream big, and do big things. Driving the industry forward, join both members and non-members for education, mentorship, and a community of culinary innovators. Our local roots and national reach gives food brands the power and platform they have been craving. Hudson Kitchen is where food means business.