EXECUTIVE ASSISTANT TO THE BOARD OF SELECTMEN

General Purpose:

Provides a variety of routine and complex clerical, administrative and technical work in the administration of the Office or the Board of Selectmen and Town Administrator.

Supervision Received:

Provides direct support to the Board of Selectmen and works under the general supervision of the Town Administrator. Duties and responsibilities are performed with a great deal of independence of action and involves the use of initiative and judgment in day-to-day operations.

Supervision Exercised:

None.

Examples of Duties:

• Works closely with the Chairman of the Board of Selectman and Town Administrator in the administrative activities of the combined offices.
• Prepares agendas for regular and special meetings of the Board of Selectmen.
• Prepares posting notices, as appropriate.
• Attends regular and special meetings of the Board of Selectmen.
• Transcribes meeting minutes of the Board of Selectmen and initiates follow-up activities.
• Initiates correspondence for the Chairman’s signature, with related follow-up activity.
• Takes and transcribes dictation, as appropriate.
• Works closely with the Town Administrator in the preparation of Town Warrants, Sample Ballot and the annual Town Report.
• Maintains meeting room scheduling calendar, vote log, follow-up log of pending items and binder of policies adopted by the Board of Selectmen.
• Researches action taken by the Board of Selectmen, upon request.
• Coordinates Employee Recognition Program and prepares related documents; prepares proclamations and Certificates of Appreciation.
• Maintains listing of committee membership, advertising vacancies as appropriate, to ensure seats are filled by the Board of Selectmen.
• Forwards Board of Selectmen action items that requires codification to General Code, and arranges for annual updates.
• Monitors Website to ensure information is current on committee membership, Board of Selectmen minutes and agenda and general information regarding the offices of Selectmen and Town Administrator.
• Serves as backup to the Town Welfare Officer.
• Assists smaller committees with administrative functions.
• Performs other duties, as assigned.

Knowledge, Skills and Abilities Required:

• High degree of knowledge of basic office practices and techniques. Considerable knowledge of local government organization and functions and of state and local statutes concerning operations of a Board of Selectmen/SB-2 Town Meeting form of government.
• High degree of initiative and independent judgment in planning and carrying out responsibilities.Good general knowledge and understanding of management principles, methods and techniques. Ability to work cooperatively and effectively with members of the Board of Selectmen, town staff and the general public.

Minimum Qualifications Required:

Two years of college-level training. Five years progressively responsible experience, or any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and abilities.

Job Type: Full-time

Pay: From $56,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Ability to Relocate:

• Hudson, NH: Relocate before starting work (Required)

Work Location: In person