Confidential Administrative Assistant HV-MC-83122

Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college and is a catalyst for educational opportunity and economic development in the Capital Region of New York State.

Hudson Valley seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team and continue to build on decades of successful service to our community.

Confidential Administrative Assistant
HV-MC-83122

In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.

Minimum Qualifications:
Associate’s Degree and one year of full-time work experience; Bachelor’s Degree and work experience in a postsecondary educational setting are preferred. Demonstrated excellent writing and mathematical skills, an ability to work independently; ability to use standard statistical report packages and information systems; experience with Banner preferred.

Nature and Scope of Duties: The Administrative Assistant reports to the Senior Advisor to the President or his/her designee and performs the following duties:

• Greets visitors to and provides administrative support for all offices in the Executive Suite as assigned by the Senior Advisor to the President and/or the President.
• Assists with scheduling meetings and appointments for the President, the Senior Advisor to the President and Associate General Counsel.
• Assists with making travel arrangements for the President and others, as assigned.
• Assists with planning and details of events coordinated by the Office of the President.
• May assist with events coordinated by the Office of Institutional Advancement/College Foundation; the Office of Diversity, Equity and Inclusion; and the Office of the Vice President for Student Affairs, as assigned.
• Maintains supplies for the Executive Suite; completes purchase orders and pays invoices for the Office of the President.
• Assists with processing of requisitions, invoices, expense reports and travel authorizations.
• Performs updates and maintenance of office mailing lists and databases.
• Scans files as directed for electronic data storage.
• Manages and processes Tuition Reimbursement and Tuition Waiver requests.
• Assists with the maintenance of the Administrative Calendar.
• Maintains calendar for Guenther Board Room usage.
• May assist with matters pertaining to the Board of Trustees, as assigned.
• Completes reports and projects as assigned; utilizes library and web based resources to support these tasks.
• Prepares communications to internal and external constituencies including written correspondence to presentations (ability to use PowerPoint preferred).
• May assist with coordinating activities related to various community outreach projects and participates on committees designed to enhance the college’s community engagement.
• Assist in budget preparation and related document preparation.
• Responds to questions concerning College policies or procedures from callers and walk-ins and directs most complex questions to appropriate offices for resolution.
• Attends meetings and seminars related to area operations and records and distributes minutes of such gatherings.
• Performs additional duties as assigned by the Senior Advisor to the President and/or the President.

The salary range for this position is $40,000-$42,000

Hudson Valley offers a competitive benefit package which includes low cost health insurance, tuition waivers and a generous leave policy.

To apply, please visit www.hvcc.edu/jobs and complete the online application before the close date of September 9, 2022.

Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.

Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer