Lease Administrator

About Us

Hughes Marino is a global corporate real estate advisory firm that has represented companies on tens of thousands of projects, helping them develop and execute on winning corporate real estate strategies. We specialize in representing occupiers of real estate in lease negotiations and structuring, owner user acquisitions, construction and project management, portfolio management, lease auditing, lease administration, capital markets, and facility management.

We are proud to be one of the most award-winning companies in the country, having been named the #1 Best Place to Work in the Nation by Fortune magazine, #2 Top Company Culture in the Nation by Entrepreneur, and the #1 Best Place to Work by local business journals in many of our office locations.

For more information on Hughes Marino's dynamic culture, please visit our Hughes Marino blog, Instagram, Facebook, and YouTube.

The Role

• We are looking for a temporary Lease Administrator to manage the lease portfolios of office, industrial and life science occupiers.
• Managing multiple clients' full lease administration.
• Abstract client leases.
• Manage essential information in cloud-based lease administration systems.
• Generate, validate and submit monthly reporting on critical information.
• Client support by answering questions about expenses, clauses, lease dates, etc.
• Review invoices on behalf of clients, balance ledgers, schedule payments according to invoices and lease terms, and provide export reports to client.
• This position may be required to work West coast hours.

Desired Skills and Experience

If you are an experienced commercial Lease Administrator (office, warehouse, industrial, and other commercial leases - non-residential), willing to work on a temporary basis, incredibly detail oriented, organized, and a meticulous person with the skills to thrive in a multifaceted, fast-paced environment, then we want to meet you.

• Able to establish and maintain a strong working relationship with clients, landlords, the Lease Administration team, and internal partners.
• Proficient in interpreting and abstracting lease documents (international leases a plus), through careful review of clients' legal documentation.
• Able to maintain multiple clients' real estate portfolios to ensure accurate data and maintain up-to-date information.
• Able to act as liaison between our clients and landlords to resolve issues, reconcile and process monthly recurring rents and one-time payments, rent reconciliations, rent roll changes, CPI calculations, true-up adjustments, and reconcile unbalanced ledgers.
• Proficient in preparing and distributing monthly, quarterly, and year-end client reports in a timely and accurate manner from lease management software and the use of Excel.
• Proficient at identifying and monitoring key lease dates such as renewals, expirations, TI allowances, security deposit returns, auto-renewals, and other options to proactively manage each client's real estate portfolio.
• Able to review and process year-end reconciliations for all operating expenses, including reconciliation of the Common Area Maintenance, property tax and other operating expense invoices from landlord and relay payment and other related information to clients.
• Must be a self-starter and possess a strong ability to handle multiple projects at once and meet deadlines.
• Must have impeccable attention to detail and exacting standards regarding data, file setup and organization.
• Must have experience communicating professionally with landlords to resolve issues.
• May provide income administration services for subtenant billing, calculating reimbursable expenses and additional expenses, and generating monthly subtenant invoices.
• Able to answer clients' lease-related and lease management questions.
• Must provide periodic status reports and updates to management.
• Must be able to manage time effectively and adapt quickly to changing priorities.
• Hourly compensation within $36 - $42 range will be dependent upon the individual's skills, experience and qualifications.

Qualifications

• Bachelor's degree preferred in accounting, real estate or related field.
• Minimum 2 years' experience required (lease administration handling 100% of client portfolios for the tenant side, processing rents for payment, reviewing and interpreting lease documents, generating, and providing reporting, and CAM/OPEX reviews).
• Experience working in commercial real estate required.
• A thorough understanding of the lease administration process and its monthly cycles.
• Experience reading and interpreting real estate leases, including all related lease documents, lease terminology, and lease clauses is essential.
• Proficiency in standard lease administration software and ability to accurately maintain software platforms/company databases, experience using Lease Harbor/Apex is a plus.
• Ability to work independently yet also thrive working as a team and enthusiastically approach challenges.
• Possesses good organization, oral, written communication, and excellent follow-up skills.
• Strong Microsoft Office proficiency including a high degree of expertise in Excel.