Operations Administrative Assistant - 2 Positions Available – West & South/Central (location details in posting)

THE IDEAL CANDIDATE   Qualifications: High School Diploma, or its equivalent and a minimum of 3 years administrative professional experience Excellent organizational and clerical skills Exceptional written and verbal communication skills Demonstrated ability to interact in a cooperative manner with volunteers, professional, programmatic, and YMCA team members Demonstrated ability to multi-task, work under pressure and meet deadlines with quality and excellence in a fast-paced environment Excellent organizational and time management skills A commitment to the YMCA Mission and Purpose – with the proven ability to model and teach unifying behavior to support Y culture and develop high-performing and collaborative teams Ability to maintain a high level of confidentiality and professionalism Ability to manage and accomplish multiple projects and work assignments with little supervision Ability to travel to multiple Center locations to perform responsibilities within the district Willingness to learn and utilize various software programs such as OnBoard, Spendbridge, and CORE   Attributes:   High energy, positive, “can-do” attitude, flexible, team oriented, attention to detail and high degree of initiative will help this candidate be successful Proven track record in building authentic relationships with others Ability to connect and relate with diverse groups of people at all levels of the organization   Essential Functions:   Under the supervision of the Association Director of Operations, the Operations Administrative Assistant is responsible for ensuring efficient and smooth administrative functions to the Regional Vice President and the YMCA Centers within the region.   One position will travel/support Centers located West (Hendricks Regional Health YMCA, OrthoIndy Foundation YMCA and Witham Family YMCA) and the second position will travel/support Centers located South/Central (Irsay Family YMCA at CityWay, YMCA at the Athenaeum, and Baxter YMCA).   The Operations Administrative Assistant is responsible for organizing, prioritizing the timely execution of administrative duties. These responsibilities include, but are not limited to:    Manage, coordinate and scheduling calendars for Regional Vice President and Center Leadership Coordinate and support Center Advisory Board bi-monthly meetings and Executive Committee bi-monthly meetings in collaboration with Center Leadership for multiple Center locations Work in collaboration with the District Business Services Directors to process Center deposits Maintaining records, statistics, databases, and files with accuracy and organization Performing general clerical duties, which include, but are not limited to, typing, copying, and filing Utilize various software programs for Center Advisory Board meetings, purchasing, bank deposits. Place office supply orders for Centers Assist with special events Preparing and distributing general correspondence with program participants, volunteers, and YMCA of Greater Indianapolis team members Creating various documents, materials for presentations, promotions, and reports