Event Coordinator

Prodigy Staffing is looking for Event Coordinator to join our team. We value our employees like family. Prodigy Staffing Firm has been assisting companies fill open positions with top quality candidates since 2012. We're the best in our field and it's all thanks to the incredible relationships we've formed with our clients.

Key Responsibilities:

- Meet with clients to discuss their event vision, budget, and requirements.

- Understand the client's goals and preferences to create a tailored event plan.

- Research and scout potential venues that align with the client's needs and theme.

- Negotiate contracts and secure bookings with chosen venues.

- Coordinate site visits with clients and vendors to finalize logistics.

- Develop detailed event budgets and timelines.

- Track expenses and ensure adherence to budget constraints.

- Provide cost-effective solutions without compromising quality.

- Source and liaise with vendors, including caterers, decorators, entertainers, etc.

- Manage vendor contracts, payments, and schedules.

- Ensure all vendors are briefed on event requirements and timelines.

- Oversee all logistical aspects, including setup, breakdown, and transportation.

- Create comprehensive event timelines and schedules.

- Address any last-minute changes or issues that may arise during the event.

- Identify and recruit talent, such as performers, musicians, or speakers, to enhance the event experience.

- Collaborate with talent agents or agencies to secure bookings.

- Coordinate rehearsals and sound check to ensure smooth performances.

- Provide on-site leadership and supervision during events.

- Manage event staff, volunteers, and security personnel.

- Handle any emergencies or unforeseen circumstances with professionalism and efficiency.

- Gather feedback from clients, vendors, and attendees.

- Evaluate event success against predetermined objectives.

- Identify areas for improvement and implement lessons learned for future events.

Skills and Qualifications:

- Proven experience in event planning and coordination.

- Strong organizational and multitasking abilities.

- Excellent communication and interpersonal skills.

- Creativity and problem-solving skills.

- Attention to detail and ability to work under pressure.

- Proficiency in event planning software and Microsoft Office suite.

- Knowledge of industry trends and best practices.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Washington, DC: Relocate before starting work (Required)

Work Location: In person