Project Financial Analyst

Cal Poly Humboldt Foundation
Job Announcement

This is not a state position.

Job Title: Project Financial Analyst

Location: Cal Poly Humboldt Campus: Arcata, CA

Hours: Full-time, Non-exempt, 12-month appointment

Wage: $25-35/hour, commensurate with experience. This position offers a
competitive benefits package, including group health, dental, vision, and retirement (after one
year of service with 1,000 hours in that year).

Project Name: Multiple Cal Poly Humboldt Foundation Initiatives Grants/Contracts

Supervisor: Executive Director of Initiatives



Job offers a competitive wage and benefits package. Under the direction of the Executive Director,
this position acts as the budget and project analyst for the Cal Poly Humboldt Foundation’s various
initiatives. They are responsible for tasks related to tracking and reporting project status and
budgetary management and will work independently with moderate supervision. This is not a state
position. This position is expected to report to the University office five days per week but may be
allowed to telecommute at times.



Essential functions of the job: Responsible for tracking/overseeing multiple budget balances in OBI (campus budget system)

and upkeep Google Sheets; keep The Executive Director informed of the status of all budget
balances; Update the respective Directors of their respective budget balances each month

• Prepare a monthly summary sheet of all projects under the Executive Director to include

• Assist in managing contract databases and budget databases and budget data entry into

• Prepare forecasted projections of each project in coordination with the Principal Investigators;
• Monitor all project subrecipient subawards for status of; spending, invoicing, reporting and

achieving project milestones. Communicate with subrecipients to ensure reporting and
spending is completed; Ensure proper documentation is received from any subawards ongoing

• Process HR actions for Executive Director employees in Kronos, assist with timesheet

• Review and oversee distribution of documents and correspondence for appropriate signatures

• Work closely with the Accounts Payable, Payroll, Human Resources, Financial Services, Cashiers,

• Assist with preparing and processing travel claims submitted by staff both in DocuSign and

• Assist with preparing check requests/AP reimbursements submitted by CRF staff;
• Assist with monthly reconciliation of travel cards and procurement cards;
• Provide direct support to The Executive Director and well as other staff as needed;
• Staying up to date on University, Cal Poly Humboldt Foundation, Federal, State, and local

Application Instructions: Qualified applicants should submit the following via email to
kss8@humboldt.edu

1. Cover Letter
2. Résumé
3. Three professional reference contacts (phone and email)
4. SPF Self-Identification Form for Job Applicants

If you have any questions regarding this position contact Kate Shea 707-267-8969 or
kss8@humboldt.edu.

Application review date: February 26, 2024, open until filled.

Cal Poly Humboldt Sponsored Programs Foundation is an Equal Opportunity/Affirmative Action
Employer. All qualified applicants will receive consideration for employment without regard to
race, color, religion, age, sex including sexual orientation and gender identity, national origin,
disability, protected Veteran Status, or any other legally protected status. More information about
Cal Poly Humboldt SPF’s Equal Employment Opportunity hiring can be found here.

SPF adheres to the policy of employment at will, which permits the employer or the employee to
end the employment relationship at any time, for any reason, with or without cause or notice as
permissible by law. No SPF representative other than the Executive Director may modify at-will
status and/or provide any special arrangement concerning terms or conditions of employment in
an individual case or generally and any such modification must be in a signed writing.

Maintaining eligibility to work in the United States is a condition of employment. Cal Poly Humboldt
Sponsored Programs Foundation does not sponsor visas for staff, management, or temporary
positions.

For assistance with the application process, please submit an Accommodation Request Form, which
can be found here or contact ADA Coordinator at 707.826.3626 or confidential fax at 707.826.3625.
For more information regarding accommodation, you may also visit the Cal Poly Humboldt Human
Resources website at https://hraps.humboldt.edu/reasonable-accommodation. Individuals in need
of a telecommunications relay service may contact the California Relay Service at 877.735.2929
TTY.

A background check (including a criminal records check) must be completed satisfactorily before
any candidate can be offered this position within Cal Poly Humboldt SPF. Failure to satisfactorily
complete the background check may affect the application status of applicants or continued
employment of current Humboldt SPF employees who apply for this position.