Payroll Clerk

CITY OF HURRICANE

Payroll Clerk

Salary Range

$35,200 - $53,993 depending on experience

Benefits

Full City Benefits Package

Hurricane City covers 100% of the High Deductible health plan premiums for full-time employees and their qualified dependents. New hires receive 40 hours of vacation time after successful completion of their probationary period, and an additional 40 hours of vacation at their one-year mark.

To find out more about our benefits package, please contact Hurricane City.

Position Summary

Performs a variety of complex, technical clerical duties as needed to expedite maintenance and processing of time records, payroll, benefit programs and related information.

Supervision Received

Works under the general supervision of the City Manager.

Essential Functions (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and duties performed by positions in this class.)

• Receives and processes payroll time sheets; files time sheets; prepares biweekly payroll; determines employee earnings, calculates employee withholdings (i.e., state taxes, federal taxes, social security, retirement, and insurance).
• Performs computer entries and operates computer programs to complete payroll process and prints payroll checks; maintains year-to-date records of wages, deductions, taxes and benefits.
• Maintains computerized payroll records showing employee pay rates, withholding allowances, benefit deductions, and other authorized payroll withholdings; distributes withholdings to various accounts; coordinates and resolves payroll problems and questions; informs employees of policies, procedures, and practices affecting payroll.
• Performs computer entries of sick leave, annual leave and comp time accrual and usage; calculates employee totals and balances for leave; prepares and distributes leave record reports.
• Makes federal withholding tax deposits; reconciles and generates checks for payroll deductions/benefits with various private, state and federal agencies.
• Responds to employment questionnaires and surveys; completes or responds to employment verification requests from various lending institutions, local agencies or other organizations with a legitimate need to know; processes and follows-up on wage garnishments by federal, state, and county court orders.
• Assures accuracy, completeness, and timely delivery of W-2's for tax purposes; prepares annual reports of payroll, retirement and disability insurance programs.
• Prepares and processes various local, state, and federal reports as required; prepares monthly or quarterly financial reports and payments related to payroll including federal taxes, state taxes, unemployment compensation, state industrial insurance, retirement, credit union, COBRA, etc.
• Assists Human Resources with onboarding, maintaining employment records and file folders; assures proper documentation related to applications, evaluations, enrollment documents, W-4’s, I-9’s and related materials.
• Assists the utility department; receives and receipts utility payments.
• Performs related duties as required.

Minimum Qualifications

Education and experience:

• Graduation from high school with course background in accounting, bookkeeping or some other related field; bachelors in and business administration, accounting or closely related field preferred.
• One (1) year of specialized training provided through professional workshops, in-service or on-the-job programs and three (3) years experience performing the above duties, preferably in a local government setting.
• Possess and maintain a valid Utah Driver’s License throughout employment.
• Successful completion of pre-employment drug screening required.

Knowledge, Skills, and Abilities

• Working knowledge of general office maintenance and practices.
• Knowledge of filing systems (alpha and numeric), recording and filing procedures and methodologies.
• Interpersonal communication skills and telephone etiquette.
• Some knowledge of laws and regulations governing accounting responsibility and payroll processing; general office management; inter-personal communication skills.
• Ability to work quickly and accurately with numbers; perform advanced mathematical computations.
• Work under time pressures in meeting deadlines; effective verbal and written communication.
• Develop and maintain effectively working relationship with elected officials, professionals, the public and fellow employees.

Typical Physical/Mental Demands/Working Conditions

Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, sitting or standing for extended periods while assisting customers and while operating assigned office equipment. Walking, standing, stooping, sitting, reaching and light lifting. Talking, hearing and seeing essential in the performance of daily tasks. Common eye, hand, finger dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability and critical thinking. Considerable exposure to stress as a result of human behavior, including dealing with unpleasant, angry or discourteous individuals as part of the job requirements.

Condition of Employment

This position has a residency requirement. Employee may be required to work extended or irregular hours such as nights, weekends, and holidays. Hurricane City employment can require employees to occasionally work outside of their regular job duties to assist with city sponsored events and/or projects. The employee is expected to forgo regular work duties to assist with the completion of these events and/or projects. In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. The approved class specifications are not intended to and do not infer or create any employment, compensation, or contract rights to any person or persons. This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.

To Apply

Submit a completed City of Hurricane Employment Application. Applications can be mailed to 147 N 870 West, Hurricane, Utah 84737 or emailed. Successful completion of pre-employment drug screening is required. The City of Hurricane is an Equal Opportunity Employer. Position closes March 1st.

Job Type: Full-time

Pay: $35,200.00 - $53,993.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Hurricane, UT 84737: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 1 year (Preferred)

Work Location: One location