What are the responsibilities and job description for the Administrative Assistant position at HXO?
The primary duty of the Administrative Assistant will be to assist the executive team and the CEO with general administrative tasks in order to ensure the office runs smoothly. A successful candidate will have a strong attention to detail, advanced problem solving skills, and be able to anticipate the needs of the organization, while maintaining flexibility for unexpected situations. The Administrative Assistant undertakes a broad range of tasks such as scheduling and calendar maintenance, running day-to-day errands, answering the phones, and assisting in any other capacity that helps the executive team to focus on the organization's needs.
The Administrative Assistant is an integral part of the executive team, and the successful candidate will work closely with the team to ensure the CEO is always capable and prepared for his day.
Responsibilities
- Overseeing general office clerical tasks, such as typing correspondence, printing documents, answering phones etc.
- Maintaining office organizational systems. (Filing and updating reference paperwork for orders, and other confidential information).
- Taking professional messages on incoming calls, and properly. documenting for appropriate follow up, and updating task lists.
- Maintaining email and assisting with calendar management.
- Ordering office supplies, and materials as needed.
- Creating and updating records, ensuring accuracy and validity of information.
- Preparing meeting agendas and preparing meeting spaces.
- Attending meetings and keeping minutes.
- Running errands as needed.
- Keeping the office maintained in a professional manner.
- Assisting with any other office duties as needed, which may at times include shipping and receiving, event planning assistance and execution, and assisting with product testing..
- Driving the CEO’s wife and children to and from appointments, school, etc.
Requirements
- 2 years experience in an Administrative or Clerical Role.
- A positive and professional appearance and demeanor.
- Ability to be flexible, adapting to constantly changing schedules and daily routines.
- Keen attention to detail with excellent written and oral communication skills, proficient phone skills will be critical in this position.
- Confidence in ability to conduct work independently, without micromanagement, and complete work in a timely manner.
- Display the company in a positive light, in every way with every interaction.
- Able to lift packages up to 40lbs.
Job Type: Full-time
Pay: $23,653.86 - $45,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekend availability
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Bulverde, TX: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Customer service: 1 year (Preferred)
Work Location: One location
Salary : $23,654 - $45,000