Purchasing Assistant

Job Title: Purchasing Assistant
Department: Purchasing
Status: Full-Time
FLSA Status: Non-Exempt
Supervisor: Purchasing Manager
Manages Others: No

SUMMARY:
HyFlex Corporation is hiring a Purchasing Assistant to our team. The successful candidate will support the Buyer in purchasing product through their attention to detail, strong communication, and commitment to accuracy. Prior experience in purchasing is not required, but the ability to learn and retain information and work effectively in a dynamic environment is essential. This position will report directly to and receive oversight from the Buyer.

DUTIES AND RESPONSIBILITIES:

• Place all purchase orders generated by the Buyer via the company ERP system and update pricing and lead time as directed by the vendors upon confirmation of the order.
• Act as the main point of contact internally and for vendors for all outside processes which includes placing orders, monitoring, and reporting on status of materials weekly and as requested.
• Gather, organize, and scan all essential documents specific to purchasing and receiving.
• Receive, place, and maintain records of all internal requisitions for consumable items needed by staff.
• Follow up on past due purchase orders through communication with the vendors and internal teams.
• Assist the Buyer in monthly reconciliation of receipts and invoices as directed by the Accounting Department.
• Monitor the Purchasing Department inbox to quickly facilitate messages to the Buyer or other departments as necessary.
• May be assigned other projects for the Purchasing Department, as needed.
• Serve as the back-up to the Buyer(s)

EDUCATION/EXPERIENCE/LICENSURE:

• High School diploma or GED
• Work experience in a purchasing department or similar role.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent communication and interpersonal skills.
• Experience with Microsoft Office Suite, especially Outlook & Excel
• Strong attention to detail
• Ability to develop knowledge of purchasing functions, inventory, and supply management systems.
• Strong organizational skills, ability to develop a good understanding of sourcing and the ability to maintain vendor relationships
• Ability to adjust and balance priorities throughout the day
• Manufacturing experience preferred

PHYSICAL DEMANDS:

• Regularly sit, stand, or walk for extended periods of time.
• Hearing and speaking for communicating information.
• Vision for interpreting and understanding information.
• Wearing hearing protection, vision protection, steel-toed shoes, and other appropriate protective clothing as needed.

WORK ENVIRONMENT
This position will take place in an indoor office setting or in a loud and hotter temperatures (during the summer months) environment.
EQUAL EMPLOYMENT OPPORTUNITY
Hyflex provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
Hyflex reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and employees.
Hyflex also provides a work environment in which each employee is able to be productive and work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all employees in maintaining an atmosphere free from discrimination and harassment with the mutual respect by and for all employees and applicants.

Job Type: Full-time