Clerical Assistant--Law Firm (Washington DC)

Hylton-Rodic Law PLLC, a boutique intellectual property law firm, is looking for an Clerical Assistant. If you are looking for work/life balance, a collegial work environment, and opportunity for professional growth, then apply to join our team!

The ideal candidate will be responsible for…

• Provides general administrative support, such as photocopying, scanning, and filing documents
• Handles incoming and outgoing mail and packages
• Prioritizing assignments and preparing sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports, from rough draft or dictation
• Processes invoices and expense reports
• Provide billing support to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies
• Manages and coordinates logistics for meetings or events
• Support marketing efforts
• Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed; keeping timekeepers on schedule to meet Firm-wide and practice group specific deadlines
• Specific projects, such as document production and retention, online research, compliance with security protocols for sensitive client information, etc.
• Coordinating monthly pre-bills and necessary revisions
• Maintains confidentiality and handling sensitive information with discretion
• Is proactive, resourceful, and adaptable to handle unexpected tasks and challenges
• Executes work with a high degree of precision and accuracy

Education, Experience, And Skills Required:

• College degree or equivalent required
• 1-2 years experience working in a law firm, professional services organization, or customer service capacity (preferred)
• Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications. This includes ability to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure
• Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with staff and clients
• Must demonstrate professionalism, confidentiality, organizational skills, and the ability to be proactive.
• Expert communication skills
• Proactive approach to problem-solving and strong decision-making capability

Compensation:

$20 -$25 / hr - commensurate with experience

Benefits (full-time position only):

• Paid time off
• Holiday bonus
• Mental Health days
• Dental Insurance
• Life Insurance
• Health insurance
• Short term disability (STD)
• Long term disability (LTD)
• Commuter benefits
• Flexible schedule

Inquiries are treated with strict confidentiality.

To apply submit your resume and salary requirements along with a cover letter.

NO RECRUITERS PLEASE.