Director of Operations

Director of Operations

Position Summary:

The i3 Academy Director of Operations will be responsible for systems, processes, and procedures to enable educators at i3 Academy to pursue the mission of the school: to empower learners to be agents of change for the problems they see in their world. The Director of Operations will manage all aspects of network operations and lead the overall efficiency of i3 Academy, anticipating problems before they occur and responding to problems as they arise to create an environment where educators and learners can do their best work. I3 Academy is a startup school and will require highly flexible problem-solvers who are willing to go above and beyond.

Operational Functions

Safety and Emergency Management 

Implement safety and security procedures, policies, and trainings

Conduct safety compliance activities (compliance monitoring, inspections, drills)

Coordinate with Lead Nurse on operations related to student health

Coordinate security services and contracts

Support and train Principals and Assistant Principals on required school safety routines. 

School Facilities and Materials

Manage site level procurement of supplies, materials, equipment, and inventory management

Manage all aspects of the school facilities including but not limited to: building access, building aesthetics, landscape maintenance, building use, ordering supplies, security equipment, and preventive maintenance schedules

Prepare reports for compliance monitoring, emergency management, and compliance activities related to safety and facilities

Compliance and Data Management

Leads data entry reporting for required ALSDE reports

Manages stakeholder survey program

Leads charter school compliance with the Alabama Public Charter School Commission (managing Anvilar platform, providing needed academic and operational reports) 

Leads compliance monitoring on a five year cycle 

Leads accreditation processes and re-accreditation as needed

Ensures compliance for federal grants (Title I-III, Special Education, and other awarded grants) 

Supports compliance with awarded grant programs

Food Service

Liaise with food service vendors and support to build smooth and efficient operations for food service. 

Support for food service reimbursement and health and safety compliance. 

Student Transportation

Manage all aspects of transportation program including but not limited to: establishing bus routes, procedures for student safety, point of contact for all transportation contractors

Manage the design and implementation of school carpools and traffic flow 

Enrollment and Registration Logistics

Creates efficient systems and procedures for smooth enrollment and registration logistics in Powerschool. 

Instructional Operations

Coordinate with instructional staff and Principals to develop school calendars and schedules annually

Support principals in the coordination of the operations (schedule, food service, etc) of special events such as: School visits, Professional Development days, Meet the teacher, Open Houses 

Support principals in the coordination of field trips (transportation booking processes)

Support Principals in operations of after school care and summer learning programs (registration, schedules, staffing) 

Staff Development and Human Resource Operations 

Manages the overall operations of human resource flow and management of candidates through the candidate pipeline from application to onboarding 

Assist in the hiring and selection process of designated non-instructional staff and contracts

Leads professional development for staff on new and existing operational procedures including but not limited to: safety plans, carpool/transportation procedures, schedules

Lead annual performance reviews for non-instructional staff 

Oversee absence and substitute teacher management utilizing Frontline solution

Other duties as assigned by the Head of School. *i3 Academy is a start-up environment and may require acceptance of responsibilities not assigned in this job description. 

Qualifications:

Education: Masters Degree Preferred 

Preferred skills and work experience:

• Demonstrated success in managing operations 
• Experience working in education organizations
• Experience with staffing processes and general human resource procedures
• Operations and facilities management experience
• Experience in managing and enforcing service level agreements and contracts for outsourced services
• Demonstrated ability to manage others.
• K-12 leadership experience 

The ideal candidate for this role will possess the following characteristics and expertise: 

• Able to manage varied activities including multiple, simultaneous projects and tasks 
• Identifies problems/solutions in a fast-paced environment
• Possesses a technical/analytical focus 
• Works within established systems, standards, and procedures 
• Makes quick decisions based on facts and context  
• Provides clear, direct, authoritative direction to others 
• Provides technical, analytical skills to the team
• Maintains a focus on efficient, accurate, quality work output 
• Demonstrates a drive, commitment and sense of urgency that inspires others to achieve results. 
• Ability to delegate tasks while maintaining quality control 
• Demonstrates good judgment; approachable and professional; self-motivated; well organized