Administrative Assistant
Job Posting for Administrative Assistant at IACX Energy
As an Administrative Assistant, you are poised to become an integral part of our team, adeptly handling a multitude of tasks in a bustling oil and gas company. With each day bringing a fresh set of challenges, your capacity to maintain impeccable organization and coordination is crucial. You will play a vital role in bolstering our team's efficiency and overall productivity. Your proficiency in managing administrative duties-ranging from aiding department heads to supporting staff-will streamline our office operations, ensuring seamless and professional business conduct. Your contribution is key to fostering a dynamic and collaborative workplace, where your knack for thriving under pressure and your commitment to a well-ordered environment are highly valued.
Primary Duties
What you will do
Required Skills:
Primary Duties
What you will do
- Compile and send out daily performance tracking sheet.
- Create purchase requisitions (PRs) and purchase orders (POs).
- Manage timecard changes and approvals.
- Oversee inventory management.
- Answer phones and respond to emails.
- Check company mailbox for correspondence.
- Participate in Zoom and Teams meetings.
- Create labels and handle UPS shipments.
- Compile and send contractor and compressor hours.
- Organize food for meetings and large field jobs.
- Order and purchase office supplies.
- Order flame-resistant (FR) uniforms and manage changes.
- Make travel arrangements as needed.
- Assist with the interviewing, onboarding, and training of new hires.
- Maintain employee files.
- Create office forms as required.
- Order gas cards and credit cards as needed.
- Perform IT duties and coordinate with Willow Bend for programming assistance.
- Handle mobile phone issues and order replacements as necessary.
- Receive orders and send packing slips.
- Schedule meetings and compile meeting notes.
- Order trucks when available.
- Maintain office cleanliness and dispose of trash.
- Opening and closing of the office on a daily basis.
Required Skills:
- Interpersonal communication skills including writing, general computer skills.
- IT troubleshooting.
- Touch typing includes 10-key.
- General Accounting skills is a big plus.
- Microsoft Office, Adobe, Google Docs.
- Required: NetSuits software good working knowledge.
- HR basic knowledge.
- Fleet vehicle experience.
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Job openings at IACX Energy
IACX Energy
Roswell, NM
Full Time
IACX Energy
Farmers, TX
Full Time
IACX Energy
Farmers, TX
Full Time
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