Administrative Assistant/Secretary

iAppliances we are looking for a responsible Admin Assistant to perform a variety of Administrative & Clerical tasks, our company performs Deliveries and Installations of High-End Appliances, as a Final Mile Delivery Company servicing Miami Dade, Broward, & Palm Beach Counties.

If you have previous experience as a secretary scheduling appts, or administrative assistant we’d like to meet you.

The ideal candidate should have excellent communication skills must be bilingual speak perfect (English & Spanish) be organized and be able to do their work using software tools like Outlook, Calendar Scheduling, Adobe, some of the duties of the Admin Assistant include answering calls, setting up schedule appointments, day-to-day operations of our office such as write and distribute emails, coordinate Delivery and or Installations with our customers while providing support to manager.

Contact Manager:

Nelson 954-665-7262 (Call or Text)

Duties Responsibilities Include:

• Organizing the Calendar and appointments, checking with other parties to ensure availability.
• Manage and draft email correspondence, provide estimates and or invoices.
• Screen customers call
• Run business related errands and perform general administrative tasks.
• Answer company telephone and taking memos.
• Maintaining company files, scanning, printing etc.
• Input Invoices data entry into QuickBooks
• Following up on open balances with customers.
• Able to handle incoming orders or inquiries by telephone, email or online system.
• Must have interpersonal skills to deal politely and effectively with possible issues as well as inquiries and multiple projects.
• Attention to detail is essential to carry out clerical duties, taking and entering orders, checking schedule availability, tracking orders or product.
• Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution. Keep records of customer interactions.
• Excellent Communication Skills with a Strong Command of English Language (verbal and written)
• Excellent customer service skills including ability to listen as well as to communicate effectively, both written and orally
• Microsoft Office skills (Word, Outlook, Excel. PowerPoint and Publisher are a plus)
• Highest level of professional ethics, integrity and honesty
• Passion for excellence and a strong sense of urgency
• Team player; loyal to corporate goals and objectives
• Excellent analytical and problem-solving skills
• Must be internet savvy and able to perform various internet related tasks on a daily basis
• Cooperation and concern for others, being pleasant with others on the job and displaying a good-natured, positive and cooperative attitude, demonstrating initiative and a willingness to work
• Ability to work in a fast-paced environment
• Ability to prioritize and efficiently multi-task; effectively work under pressure
• Attention to detail, being careful and thorough in completing work tasks
• Ability to assimilate new concepts and adapt to change.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Work Location: In person

Salary : $16 - $18