Executive Assistant with Law/Legal Service experience

IBEX IT Business Experts (IBEX) is a nationally recognized project management, training, and professional services firm focused on supporting the needs of both government and commercial sectors. IBEX is an award-winning 8(a) and Women-Owned Small Business (WOSB) with the Inc. 5000 list identifying IBEX as one of the fastest-growing companies for four years in a row. Additionally, we are a past recipient of the American Express “On the Rise” Government Contractor of the Year award. In 2021, we were named to the Georgia Fast 40 list of fastest-growing companies in the state. IBEX has grown substantially year over year since its founding in 2012.

At IBEX, our core values are exemplified through our people, products, processes, and daily activities! If you have the skills, experience, and alignment with these core values, this position is for you!

· Passion for Success

· Intentionally committed to diversity of thought

· Inclusive of all people and perspectives

· Do the right thing, even when no one is watching

· Improving businesses & communities through collaborative solutions

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Position: Executive Assistant

Location: Washington, DC

Job Type: Contract (Full-Time)

Schedule: Monday to Friday (Daytime Hours)

Pay: $ 35.58 / hour

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JOB SUMMARY:

The Executive Assistant shall possess a very high level of poise, professionalism, with an approachable, confident persona. Subject Matter Expert for all Administrative Assistant duties Quality customer service is imperative to all visitors, stakeholders, and staff. High degree of accuracy and speed for tight deadlines. Extensive of office policies, processes and procedures, and ability to rapidly grasp and adapt to newly assigned processes and procedures. Sound judgement, good team player, attention to detail, accuracy, efficiency is essential, while being able to adapt to changing deadlines and priorities.

REQUIRED EXPERIENCE:

• 5 years as Administrative SR. Executive Assistant supporting Senior Level Managers (Required)
• Strong Expertise: Adobe Products: Including Adobe Photoshop & Illustrator (Required)
• Strong Skilled: Scheduling/Navigating Conference Applications (PolyCom VTC, Adobe Connect, Skype) and automated administrative tracking Management Systems (travel management, time, and attendance)
• High Skilled: Word, PowerPoint, Excel, Outlook, SharePoint, Access, Web Browsers Internet Explorer/Google Chrome/Edge), Adobe Acrobat, Data Entry Systems
• Significant Expertise to be Self-Motivated able to work without day-to-day direction with strong experience communicating with individuals at all levels (orally & written), able to meet tight deadlines, strong team player
• Highly Skilled & Detail oriented specifically with grammar / spelling / punctuation / prepare / proof-reading all standard / executive level office documents
• 35 WPM Required (50 WPM Preferred)
• Strong administrative problem-solving and multi-tasking skills background is essential to resolve administrative issues/problems to resolution as quickly as possible
• MUST BE Familiar with the Government System Manuals
• High School Diploma/GED Required
• Must be US Citizen

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WORK ENVIRONMENT: On-Site. The employee must occasionally lift or move office products and supplies, up to 50 pounds.

APPEARANCE: All personnel shall be attired in business casual clothing for daily work. Attire worn should always ensure employees safety from working conditions (long pants, appropriate shirts and close toe shoes)

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must portray a professional business attire including closed toe shoes. The employee must always keep the safety of government property secured and undamaged. The employee must occasionally lift or move office products and supplies, up to 50 pounds.

IBEX IT Business Experts, LLC (IBEX) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, IBEX complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

IBEX expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IBEX’s employees to perform their job duties may result in discipline up to and including discharge.

We excel because we all come from very different backgrounds, yet all fit into a culture that encourages an entrepreneurial thought process. It is the diverse perspectives of our IBEX employees that strengthen our organization. Come be a part of our innovative & inclusive team!

Job Types: Full-time, Contract

Pay: $35.58 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Do you have a proven Legal/Law background? If Yes, Please Explain
• Do you have understanding of Law Terminology?
• Do you have experience in executive administrative duties, schedule meetings, follow-up on requests, prepare executive packages, prepare minutes of meetings, distribute materials, and prepare timecards and travel documents? If Yes, Please elaborate.

Experience:

• supporting Senior Level Executives: 5 years (Required)
• Typing: 5 years (Preferred)
• Schedule management: 5 years (Required)
• Graphic design: 2 years (Preferred)
• Adobe Illustrator, Photo Shop or other illustrator: 2 years (Preferred)
• Law office: 5 years (Required)
• Legal administrative: 5 years (Required)

Ability to Commute:

• Washington, DC (Preferred)

Work Location: In person