Office Manager Bookkeeper

Intermountain Boilerworx is a Golden-based, Veteran Owned local small business that provides 24-hour service to critical steam and combustion systems for medical, utility, manufacturing, food production, hospitality, and institutional sites. We are a tight-knitted team, and maintain a reputation as a leader in our field because we are skilled and professional, responsive, and bring a high level of care to our clients in a time of need. We stay busy and change directions often so the ability to multitask and prioritize work is key in this position. We are a growing business of 15 years, locally-owned and operated, and our front-office chair deserves a success-oriented mindset who understands our mission and the importance of our clients as they steer the company on course. This position is perfect for a self-starter who loves working with a team but also shines independently. We are looking for proven office management experience of over 5-years preferably, along with relevant accounting software proficiency at an expert level. Is highly dedicated, and an energetic, positive leader. ​​​​​​ We are passionate about or work, and we also laugh, enjoy the company of each other, and find time in our day to balance the work with enjoyment whenever we can.

The job description includes

• Open the office in the morning and close the office at the end of the day
• Answer phones and assist in getting support to high priority calls
• Maintain contact with clients, inspectors, and assisting in assignment to technicians
• Manage scheduling
• Plan meetings and training
• Help plan special events
• AP and entering bills, maintaining payment schedule and assisting with check runs
• AR duties and invoices for various taxable and non-taxable clients and various city and county tax collection
• Generate invoices and contact accounts for collections of past-due invoices
• Assist with tasks supporting our hired accounting services
• Tracking work completion and ensuring field reports are properly converted into invoices
• Data-entry of accounts receivables, accounts payables, and inventory
• Some payroll duties to support payroll services
• Some HR duties to support HR services as well as assisting in hiring process
• Working with contractors and vendors
• Client relations
• Assist in quotation generation
• Create and maintain excel spreadsheets with specific layout and formulas, custom reports and budgeting
• General administrative duties (filing, emails, post office runs, office upkeep etc.)
• Effectively manage time, balance and prioritize multiple tasks
• Collaborate daily with clients, vendors, principals, service and sales staff
• Plan and execute mail-outs, e-brochures, newsletters, company social media and news
• Dress Code is semi-professional with regards to mainly 80% office and 20% workshop environment with some client face to face contact in office and in field. We invite our staff to meet our clients and see their operations to gain firsthand knowledge and build repour.
• Able to visit projects and meet with clients from time to time for PR purposes and client relationship-quality.
• Organize and schedule social events

The ideal candidate

• Proficient
• Calm and relaxed; and skilled in conflict resolution
• Creative
• Kind and assertive
• Impressively organized
• Excellent communication skills, both verbal and written
• Comfortable and professional when speaking with clients, and bringing comfort to clients in distress
• Self-directed, motivated and takes initiative
• Can creatively and compassionately diffuse a negative situation
• Creative Problem Solver
• Excellent work history and attendance record
• Reliable Transportation
• Friendly and outgoing
• A positive representation of the company and its principles

This position is full-time, in-office. Hours are from 8:00am to 5:00pm with flexibility to customize your own hours.

This position has room for advancement, exposure to sales and operations as well as technical insight.
The best fit applicant is diverse in their skills and invite variety with changing tempo, and has organizational skills fit to keep a busy service company in line and our clients well cared for.