What are the responsibilities and job description for the Project Manager position at IBSS Corporation?
Job Title: Project Manager
Location: Seattle, WA
Clearance Required: Public Trust Eligible
Description (scope of work)
IBSS is seeking a Full Time Project Manager to support and assist project team members in the execution and implementation of a variety of project tasks particularly by providing analytic and technical support.
Key Responsibilities:
Assist with the review and improvement of a wide variety of existing NWFSC administrative processes; document current workflow in writing and make recommendations to simplify/streamline processes where possible
Organize, schedule, attend and facilitate project team meetings; take meeting minutes; document/track action items
Assist with the completion of data calls as needed, including: gathering data; tracking data call completion status; inputting responses into data call template; ensuring the final product is submitted to the appropriate requesting office
Respond to email and phone calls; maintain a well-organized electronic file system for work products on file server; review existing written administrative information on various platforms (e.g. NWFSC intranet, in Google Drive, documents on file server, etc.) to identify outdated information; work with subject matter expert(s) to rewrite content as needed; use a variety of communication methods (e.g. write emails, prepare website content, develop FAQs, conduct virtual live Q&A sessions, etc.) to educate NWFSC staff about current administrative business processes; assist with the implementation of new business processes
Assist with the management of organizational data, including but not limited to: assist property custodian with maintaining personal property data; assist with physical property inventory audits; review staff directory records and submit requests for updates
Submit monthly progress reports, which includes, but is not limited to following: accomplishments, issues encountered, travel (including purpose, significant outcomes, action items), and recommendations, if applicable
Required Skills /Education/ Certifications & Qualifications:
Bachelor's Degree in Business or a project-related field. Must have at least three (3) years of relevant work experience
Strong working knowledge of Google Suite (e.g. Google Drive, Google Docs, Google Sheets, Google Forms, etc.), Microsoft Office (e.g. Project, Visio) and Smartsheet are preferred
Familiarity with NOAA business processes and enterprise systems is preferred
Familiarity with Change Management preferred
Extensive practical use of Gantt charts and critical path analysis preferred
Must have the ability to complete research, analyze and synthesize information using evaluation and critical thinking skills
Must have the ability to provide assistance / guidance in support of NOAA Fisheries management, organizational, and business improvement efforts
Must have the ability to analyze problems, evaluate the contents of written information, and apply sound judgment to resolve problems or offer alternative solutions to management
Must have the ability to complete workflow analysis, planning, change process, and systems implementation
Must have the ability to prepare evaluation statements, reports of findings, and supporting documentation
Must have the ability to develop technical and project requirements
Must have demonstrated the ability to work independently or under only general direction
About IBSS Corp.
Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide an exceptional level of service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.
We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.
IBSS offers a competitive benefits package including medical, dental, vision and prescription drug coverage with company-paid deductible, paid time off, federal holidays, matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click to see, The EEO is the law.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the HR Department, Francesca Urrutia at (phone number removed), or email at (url removed)
Location: Seattle, WA
Clearance Required: Public Trust Eligible
Description (scope of work)
IBSS is seeking a Full Time Project Manager to support and assist project team members in the execution and implementation of a variety of project tasks particularly by providing analytic and technical support.
Key Responsibilities:
Assist with the review and improvement of a wide variety of existing NWFSC administrative processes; document current workflow in writing and make recommendations to simplify/streamline processes where possible
Organize, schedule, attend and facilitate project team meetings; take meeting minutes; document/track action items
Assist with the completion of data calls as needed, including: gathering data; tracking data call completion status; inputting responses into data call template; ensuring the final product is submitted to the appropriate requesting office
Respond to email and phone calls; maintain a well-organized electronic file system for work products on file server; review existing written administrative information on various platforms (e.g. NWFSC intranet, in Google Drive, documents on file server, etc.) to identify outdated information; work with subject matter expert(s) to rewrite content as needed; use a variety of communication methods (e.g. write emails, prepare website content, develop FAQs, conduct virtual live Q&A sessions, etc.) to educate NWFSC staff about current administrative business processes; assist with the implementation of new business processes
Assist with the management of organizational data, including but not limited to: assist property custodian with maintaining personal property data; assist with physical property inventory audits; review staff directory records and submit requests for updates
Submit monthly progress reports, which includes, but is not limited to following: accomplishments, issues encountered, travel (including purpose, significant outcomes, action items), and recommendations, if applicable
Required Skills /Education/ Certifications & Qualifications:
Bachelor's Degree in Business or a project-related field. Must have at least three (3) years of relevant work experience
Strong working knowledge of Google Suite (e.g. Google Drive, Google Docs, Google Sheets, Google Forms, etc.), Microsoft Office (e.g. Project, Visio) and Smartsheet are preferred
Familiarity with NOAA business processes and enterprise systems is preferred
Familiarity with Change Management preferred
Extensive practical use of Gantt charts and critical path analysis preferred
Must have the ability to complete research, analyze and synthesize information using evaluation and critical thinking skills
Must have the ability to provide assistance / guidance in support of NOAA Fisheries management, organizational, and business improvement efforts
Must have the ability to analyze problems, evaluate the contents of written information, and apply sound judgment to resolve problems or offer alternative solutions to management
Must have the ability to complete workflow analysis, planning, change process, and systems implementation
Must have the ability to prepare evaluation statements, reports of findings, and supporting documentation
Must have the ability to develop technical and project requirements
Must have demonstrated the ability to work independently or under only general direction
About IBSS Corp.
Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide an exceptional level of service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.
We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.
IBSS offers a competitive benefits package including medical, dental, vision and prescription drug coverage with company-paid deductible, paid time off, federal holidays, matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click to see, The EEO is the law.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the HR Department, Francesca Urrutia at (phone number removed), or email at (url removed)
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