Administrative Assistant

Company Description

Our Unique Capabilities

We have a unique ability to provide a full spectrum of Staffing Services and Solutions including: Staff Augmentation (Contract, Contract-to-Hire, Direct Hire); Bulk Buy Staff Augmentation; Offshore Staff Augmentation; Payroll Services; Consulting (Project Delivery, SOW), etc.

Our Staff Members

Our in-house team offers a broad range of Information Technology, Engineering, Accounting/ Finance, Scientific/Clinical, Professional, Mortgage, Administrative/Office, Call Center, Human Resources, and Marketing/Creative expertise.

Our Recruiting

Management and staff members at ICONMA understand that our greatest assets are our highly skilled and professional consultants. Because of this, we have created a work environment which fosters career development, stability and personal growth. The result for our customers’ is a knowledgeable and stable consulting staff whom they can depend on to operate more productively and to improve profitability, top-line growth, customer service, and cost management.

Job Description

Administrative Assistant

Location: Marinette, WI
Duration: 4-5 months

Description:
This Administrative Assistant position supports the Littoral Combat Ship Test Team programs. It requires maintaining calendars, arranging meetings, and interfacing with internal and external customers. Self starter with little supervision.

The ideal candidate:
- Multi-tasks effectively in a fast-paced and ever changing work environment;
- Demonstrates initiative, discretion and tact in managing products;
- Ensures all correspondence is accurate, complete and properly handled;
- Utilizes personal computer and standard desktop software to access client Systems, compose correspondence and create spreadsheets and presentation charts;
- Maintains tracking records and filing systems;
- Archives files as necessary;
- Attends and record minutes for technical meetings;
- Coordinates Test and Inspection reports;
- Maintains and updates equipment databases or spreadsheets; and
- Performs additional assignments as required.

Skill/Experience/Education:
Mandatory:
Basic Qualifications:
- Demonstrated administrative support skills.
- Excellent written/verbal communication skills.
- Strong organizational skills.
- Proficiency in Microsoft Office products including Outlook, Excel, Word, SharePoint, PowerPoint and Adobe PDF.
- Must be able to multi-task.

Desired:
- Recent successful administrative support experience in a large organization.
- Experience in data management role or in a data-intensive work environment.
- Experience working in a busy office production environment.
- Excellent customer service, problem solving, and time management skills.
- Ability to multi-task as well as work and collaborate in a dynamic and challenging team environment.
- Flexible and have the ability to learn in a fast-paced, dynamic environment and to adjust to changing situations and procedures.
- Additional experience with Microsoft applications, such as SharePoint, Access, Project, and advanced Excel knowledge including Excel Pivot tables are desired.
- Attention to details required to support finance and expense reporting & reconciliation where errors would have adverse impact contract financials and audit findings.
- Very strong interpersonal skills.

Qualifications

Proficiency in Microsoft Office products including Outlook, Excel, Word, SharePoint, PowerPoint and Adobe PDF.successful administrative support experience in a large organization.

Additional Information

Accounting and Finance experience required. Ideal experience is mix of agency and corporate so that they know how to work within the corporate structure (processed and hierarchy).