What are the responsibilities and job description for the Site Admin I position at IEA Constructors LLC?
Provide administrative support to the on-site project management team and site-based employees
Responsibilities
EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
Responsibilities
- Administrative/Office: Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning
- Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation
- Maintain tracking and reporting spreadsheets needed for the project
- Maintain site roster and time off calendar
- Assist with project set-up activities, including but not limited to setting up office contacts and services
- Assist users with logging into company software accounts
- Order and maintain an adequate amount of office supplies
- Maintain a clean and organized office throughout the duration project
- Participate in daily internal management meetings, taking meeting minutes as needed
- Cross-train with other administrative positions on-site, (if applicable) to serve as back-up
- All other duties as assigned
- Accounting/Payroll: Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy
- Reconcile purchase card statements monthly
- Employee Relations: Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates
- Assist with equipment questions (scanner, copy machine, etc.)
- Safety: Be a Champion of the organizations Safety culture
- Assist the Site Safety Coordinator as needed
EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
- 1-3 years experience in administrative support position
- Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principles
- Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook
- Strong verbal and written communication skills
- Must be highly organized and able to multi-task
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