Job Summary
This role is responsible for supporting the administrative activities of the IEEE Board of Directors and the IEEE Assembly, and other duties assigned as a member of the IEEE Corporate Governance team.
Assists with daily operations and procedures, which includes but is not limited to scheduling and supporting meetings and events, formatting agenda submissions, collaborating with staff throughout the IEEE to ensure timeliness of all documentation, processing expense reports, and supporting the maintenance of records in accordance with IEEE's record retention policies.
They will work in accordance with the IEEE Constitution, IEEE Bylaws, IEEE Policies, procedures, and precedents, and help advance the mission and objectives of IEEE.
They will also work collaboratively, cooperatively, and comfortably with all stakeholders. This role reports to the Senior Manager, Corporate Governance.
Key Responsibilities
Actively engages the submitters to assist in this effort. Drafts and formats agenda items and meeting materials, as required.
Facilitates the production of draft and final agendas, distributes, and maintains meeting materials via the Board portal;
organizes and communicates agenda review meetings for staff and leadership.
provides access to Board and Assembly materials; manages relevant listservs.
Education
Bachelor's degree or equivalent experience in relevant business discipline such as business administration, communications, or other related fields Pref
Work Experience
Skills and Requirements
He or she is a regular user of web content management systems / technology and a daily user of off-the-shelf word processing, presentation and spreadsheet software, a regular user of email and the Internet for research and communication, and web-conferencing tools.
Other Requirements
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE : This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.
For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions.
This position is classified under ' Category I - Office Positions '.
IEEE is an EEO / AAP Employer / Protected Veteran / Disabled
Disclaimer : This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification.
It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job.
Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. '
Last updated : 2024-05-15
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