What are the responsibilities and job description for the Personal Assistant position at IGS Solutions LLC?
Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast growing industry? At IGS Solutions LLC, our mission is clear: to provide the ultimate one stop shop cannabis experience by offering exceptional customer service and diversified products. We strive to build long-term customer loyalty. We’re building a consumer-centric organization that is focused on sharing the transformational potential of cannabis with the world!
Our STIIIZY product line is one of the best-selling cannabis brands in the market today and has claimed the title of the best-selling vape brand across all BDSA-tracked markets and best selling brand overall in the California market! We are rooted in California and have expanded our market to Michigan. We currently have operations in Nevada and Washington with plans to soon expand and build distribution networks to future markets in more than 60 countries!
Our employees come from a wide range of retail backgrounds, each bringing their own unique skills and talents to the table as we work together to continue our incredible growth. If you are interested in partaking in the journey of building a nationally recognized and leading brand, we want to hear from you! We recognize that our employees are at the center of our success, and we take pride in a corporate culture that emphasizes our core values: Influence, Inspire, Innovate, Win, & Grow!
Position Overview
Do you pride yourself on proactive thinking and immediate execution for unanticipated circumstances? Are you a Personal Anticipator? That is our definition of an assistant. We are seeking a hardworking, and professional assistant to support our Regional Manager, both in the office and on the road, as travel is necessary for our business.
The right person is willing to roll up their sleeves and pitch in wherever needed (without having to be asked) and is fulfilled by being a crucial part of the retail team, regardless of what level it may be. Being resourceful is a MUST; we need someone who can think, talk and negotiate their way towards our outcomes and go above and beyond. This is not your typical 9-5 position, there can be the occasional schedule changes and unanticipated longer days. Because it is not a traditional office job, you must be adaptable and flexible, always able to smile in the face of constant demands and change.
If you are a polished professional with incredible heart; are loyal, kind, and have integrity; articulate, computer/gadget savvy; committed to excellence, looking for growth and genuinely fulfilled by helping others, then we'd love to hear from you!
Job Functions
- Work as a team player and contribute to a positive working environment.
- Exceed expectations by working to meet the Company’s mission: To provide the ultimate one stop shop cannabis experience by offering exceptional customer service and diversified products. We strive to build long-term customer loyalty.
- Promote an environment and culture that is focused on positive and healthy interactions that align with the Company’s core values.
- Provides high-level administrative support and assistance to the Regional Manager or other assigned leadership staff.
- Schedules and attends meetings on behalf of Managers, taking notes and recording minutes.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Draft email correspondence.
- Help with daily time management.
- Organize and coordinate meetings.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- To ensure the efficient handling of secretarial works and other assignments including confidential matter.
- Travel as needed to conduct observations of stores or support with fulfilling shifts.
- Run errands as requested.
- Maintain the utmost level of confidentiality and discretion.
- Performs other related duties as assigned.
Qualifications
- Minimum 21 years of age.
- 1-2 years of working experience as a Personal Assistant /Secretary is preferred.
- Strong computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) and comfortability with various software and databases.
- Strong organizational skills.
- Detailed oriented.
- Strong communication skills.
- Ability to multitask, prioritize, and manage time efficiently.
- Has a drivers license and is able to travel.
- Comfortable working variable shifts, including evenings, weekends, and holidays; must be able to be on call to respond to the needs of the store.
Schedule
- Open availability is highly preferred; must be able to work nights, weekends, and holidays.
Benefits
- Medical Insurance for 70% covered by the company.
- Paid training to learn about the history of cannabis, compliance, product knowledge, and sales.
- 10% employee discounts and 20% employee discounts on Stiiizy mmj products on top of already highly competitive prices.
- Annual employee appreciation 40% merchandise discount for Stiiizy swag.
- Free virtual workforce development classes (contingent on partnerships with local colleges).
- Ongoing professional development opportunities.
- Work in an open, collaborative environment with passionate, industry-leading professionals.
- Excellence driven culture with highly supportive peers and mentors.
Physical Demands
essential functions.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 20 pounds at times.
- Be able to stand for prolonged periods of time, bend, kneel, squat, and twist.
Due to Covid-19, we are doing everything we can to keep our team and customers safe. This means individual offices or widely spaced workstations. We also provide extra masks, shields, hand sanitizer, and gloves as needed. We are an essential business, and we require our team to work in the office.
We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
