Payroll Specialist

IHI Power Services, Corp located in Aliso Viejo, CA .has an immediate need for a Payroll Specialist. Successful candidate will be responsible for all activities necessary to process 500 weekly / biweekly, union / non-union multi-state payrolls, including maintaining related records, filing tax reports, preparing accounting transactions and documents, and preparing moderately complex reports for Management.  This position is fully remote and the successful candidate will ideally be located in Eastern Time Zone. 

The ideal candidate will have strong communication, customer service and organizational skills. Attention to detail is a must. Proficiency with Microsoft Office applications is expected; advanced skill level in Microsoft Excel is required. Experience with ERP software is a plus.

IHI Power Services, Corp offers a generous benefits package including 401K. 

Job Functions:

• Ensure accurate calculation of wages, tax withholding, and company deductions including garnishments, review the computation of pay and ensure the company payroll policies are in accordance with union and government regulations
• Prepare statistical reports on employee pay and bonuses, retirement, vacation, sick, disability and workers compensation leave; taxes, withholding, etc. as needed.
• Oversee the distribution of paychecks or arranges direct deposit programs and will be responsible for balancing payroll runs
• Maintain records, ledgers and files
• Set up and maintain state and local tax accounts
• Ensure remote employees are compensated according to various state laws
• Manage 401(k) retirement accounts and produce reporting as necessary
• Perform additional work as required

Education and Experience An equivalent combination of education, training and experience will be considered.

• College Degree preferred or equivalent years of related experience.
• Minimum 7 years payroll experience required
• Minimum 2 years union payroll experience required
• Working knowledge of payroll processing through Ceridian is highly preferred, ADP, UltiPro, etc. is preferred.
• Experience with weekly and biweekly Payroll Processing for unions is required
• Experience with multi-state payroll is required
• Good understanding of payroll regulations for both union and non-union employees
• Experience reading and interpreting union contracts
• Timecard processing of weekly and biweekly timecards with timekeeper software is required
• Familiarity with Microsoft Office software programs: Word and Excel; (advanced Pivot Tables and Vlookups)

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position.

• Ability to work independently under pressure and meet deadlines.
• Proven ability to calculate, post and manage accounts payable records.
• Understanding of basic accounting principles
• Competency in Microsoft applications including Word, Excel and Outlook. Advanced Excel skill level
• Strong, effective verbal and written communication skills to work across a variety of departments, workgroups, locations and time zones
• Attention to detail and ability to multi-task is an asset.
• Ability to make sound decisions using available resources
• Work as a team. Must be able to pool our knowledge and energy to work in tandem to completely understand and productively respond to all of the business challenges.
• Must be able to exercise discretion and independent judgement managing payroll and related activities
• Ability to manage, organize and prioritize tasks in order to meet strict payroll and company deadlines

IHI Power Services Corp. is an Equal Opportunity Employer.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

Learn more about us at: www.ihipower.com.  IHI Power Services Corp. | LinkedIn

All applicants must apply online at www.ihipower.com