Regional Administrative Support- Region 3

INCCRRA (Illinois Network Child Care Resource and Referral Agency) is excited to be able to add to our team! Our vision, mission and values are to provide quality care and education that creates a lifetime of equitable opportunities for all children. INCCRRA is excited to offer this Regional Administrative Support position as Hybrid work environment.

Role Summary:

INCCRRA is seeking a Regional Administrative Support-Region 3 to work in the Birth to Five Illinois Department (https://www.birthtofiveil.com/). The Regional Administrative Support will provide administrative assistance to the Regional Office (e.g., drafting memos, preparing presentations, answering email inquiries and voicemails), manage projects of all sizes, assist with the communications and meeting logistics for the Region's Action and Family Councils, work with internal staff to compile regional data, input data and maintain databases, and fulfill other duties as assigned.

What's in it for you?

At INCCRRA we offer a teamwork environment with great benefits.

Some of those great benefits include:

• Competitive employee wages
• Medical/Dental/Vision/Life/Disability/Competitive 403(b) Match
• Paid time off summary:
  • 13 days of PTO & 12 sick days within first full year of employment.
  • 40 hours of time off in accordance with the Paid Leave for all Workers act every calendar year in addition to your accrued time.
  • 10 paid holidays off per year as well as employee birthday off.
• Tuition Reimbursement up to $2,500 per fiscal year.
• Healthy work-life balance with flexible work hours.
• Hybrid work environment.

What will you be doing?

• Manage projects of all sizes, including miscellaneous research assignments.
• Assist with communications and meeting logistics for the region's Birth to Five Action Council and Birth to Five Family Council.
• Provide administrative assistance, such as drafting memos and preparing presentations.
• Answer email and voicemail inquiries for the regional office.
• Submit receipts from the regional office for expense reports.
• Follow the communications guidelines provided by the Birth to Five State Team in presentations, email communications, and print materials.
• Work with internal staff to compile regional data.
• Develop and maintain publicly facing dashboards to track department outcomes and benchmarks.
• Input data and maintain database(s).
• Utilize State databases to access various datasets.
• Uphold timelines and ensures deadlines are met.
• Other duties as assigned.
• Travel within the state as needed; up to 30%

Knowledge, Skills and abilities we are looking for:

• Associate degree in Business Administration OR at least three years of relevant work experience.
• Must live or have experience in the boundaries of the region.
• Familiarity with Excel, AirTable, or other database management systems.
• Experience in compiling and editing grant/executive/organizational reports.
• Ability to manage multiple assignments and projects at the same time.
• Ability to work with diverse populations.
• Proven track record of meeting aggressive deadlines.
• Strong communication skills, both verbal and written.
• Proficient in Microsoft Suite and Adobe with the ability to learn other database software.

**We are actively recruiting for this role and will not wait for the closing date of this posting before interviewing or identifying a candidate in which to make an offer to. Therefore, the posting may close prior to the date listed.