Vital Records Quality Control Inspector

Date: Mar 20, 2024Location:

Springfield, IL, US, 62702-5076

Job Requisition ID: 36178

Agency: Department of Public Health

Office: Policy, Planning, and Statistics

Division: Epidemiologic Studies

Posted: 3/20/2024-4/4/2024
Posting ID: 22-24-0214, 22-24-0215, 22-24-0216, 22-24-0217, and 22-24-0218 / 36178
Salary: $4,256-$5,865/Month
Job Type: Salaried
County: Sangamon
Number of Vacancies: 5
Plan/BU: RC029

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number: 22-24-0214, 22-24-0215, 22-24-0216, 22-24-0217, and 22-24-0218 / 36178

Job Responsibilities

Applies knowledge of laws, regulations, policies, and procedures necessary to maintain consistency and continuity

• Abstracts case data from medical records when child’s diagnoses meet APORS criteria
• Enters case data into the APORS database
• Makes clarifications, corrections, and additions to previously collected case data
• Adds new cases
• Attends regular trainings to maintain program consistency, build skills and learn from other medical record abstractors
• Maintains security and confidentiality of all records

Reviews case load, plans abstracting schedule and requests medical records for review, and abstracts medical records

• Develops rapport and maintains effective public relationships with facility staff
• Coordinates with other APORS medical records abstractors to maximize efficiency of requests for charts and abstraction
• Sends list of requested charts to medical facilities, tracks their provision, and follows up if not provided in a timely manner.
• Accesses medical records through medical record systems.

Reviews medical records to ascertain if medical diagnoses in the records meet APORS criteria for adverse pregnancy outcome surveillance

• Travels to medical record units of medical facilities if charts cannot be obtained remotely

Conducts quality control studies to ascertain completeness and quality of reporting by facilities

• Visits medical facilities, follows established procedures, collects information, and submits study information to the central office

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to either four years of vital records supervisory experience in vital records management or four years of college with courses in liberal arts, political science, business law or related.

Preferred Qualifications

One year experience of specific medical terminology, including obstetric and perinatal medical terms and abbreviations.

One year experience using Microsoft software products Word, Excel, PowerPoint, and Access.

One year experience reviewing and abstracting medical records.

One year experience collecting and submitting study information.

One year experience conducting quality control studies.

Conditions of Employment

Requires ability to travel in the performance of duties, with overnight stays as appropriate.

Requires appropriate, valid driver’s license.

Work Hours: Monday - Friday 8:30 AM-5:00 PM
Work Location: 535 W Jefferson St Springfield, IL 62702-5076
Agency Email: DPH.HRRecruiter@illinois.gov

Posting Group: Legal, Audit & Compliance; Health Services

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Job Type: Full-time

Pay: $4,256.00 - $5,865.00 per month

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• In-person

Ability to Relocate:

• Springfield, IL: Relocate before starting work (Required)

Work Location: In person