Business Administrator

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded underMy Documents Additional Documentssection for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, pleasedo not include wage or salary information in your resume or other profile or application materials.

Warrenville, IL, US, 60563

Agency:  Department of Juvenile Justice

Opening Date/Time:04/04/2024 10:00am
Closing Date/Time:04/18/2024 11:59pm
Salary:Full Salary Range: $7,660-$11,810/mo; Anticipated Starting Salary: $7,660-$9,000/mo
Job Type:Salaried
County:DuPage
Number of Vacancies:1
Plan/BU:None

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach aDETAILEDResume/Curriculum Vitae (CV)to theMY DOCUMENTSsection of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Posting Identification Number: 36768

Business Administrator (PSA, Opt. 1)

Position Overview

The Illinois Department of Juvenile Justice (IDJJ) is seeking a highly motivated candidate to serve as the Business Administrator in IYC Warrenville’s Business Office. This candidate will be working in a fast-paced environment where no two days are alike. As the Business Administrator, you will oversee IYC Warrenville’s Business Office, which is responsible for maintaining the fiscal needs of the facility including maintaining required supplies for dietary, security, residents, maintenance, and outside contractors. The Business Administrator is also responsible for the safeguard of assets, the trust fund, the resident benefit fund, and the employee benefit fund. The ideal candidate will have experience working with property, inventory, managing staff, budgeting, approving requisitions, and vouchers. We encourage all qualified applicants to apply!

Essential Functions

1. Directs and coordinates the budgetary process with the facility and general office.
2. Serves as full line supervisor.
3. Directs accounting procedures in accordance with rules and regulations.
4. Serves on call and is available for crisis situations in the Business Office.
5. Coordinates and directs purchasing, requisitioning, storage, and distribution of items and services.
6. Remains up-to-date and in compliance with applicable standards of Commission on Accreditation, Administrative Regulations and Directives, Procedures Manual, Statewide Accounting Management System Manual, and Local Business Procedures Manual.
7. Serves as the back-up Payroll Clerk.
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, preferably with courses in business or public administration.

1. Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.

Preferred Qualifications

1. Prefers at least three (3) years of experience initiating and maintaining effective budgetary controls and performing full range of fiscal functions within a large organization.
2. Prefers at least three (3) years of professional experience forecasting spending in the public or private sector.
3. Prefers at least two (2) years of experience filing and maintaining monthly, quarterly, and year end financial records.
4. Prefers at least two (2) years of experience working with the Accounting Information System (AIS/SAP), High Performance Analytic Appliance (HANA), Trust Funds and/or similar software.
5. Prefers at least two (2) years of supervisory experience.
6. Prefers at least two (2) years of professional experience working with Microsoft Excel and Word in a fiscal setting.
7. Prefers at least two (2) years of experience working with property, inventory, and vouchering in a professional setting.

Conditions of Employment

1. Requires the ability to pass an IDOC/IDJJ background check.
2. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
3. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends. This also requires the ability to work in a 24 hour ‘on call’ capacity.
4. Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.

Employee Benefits

The Department of Juvenile Justice offers an excellent benefits package including:

• A Pension Program

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

• 3 Paid Personal Business Days annually

• 12 Paid Sick Days annually (Sick days carry over from year to year)

• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

* Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)

• 13 Paid Holidays annually, 14 on even numbered years

• Flexible Work Schedules (when available dependent upon position)

• 12 Weeks Paid Parental Leave

• Deferred Compensation Program - A supplemental retirement plan

• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

• Federal Public Service Loan Forgiveness Program eligibility

• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans

• 5% Salary Differential for Bilingual Positions

For more information about our benefits please follow this link:  https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Work Hours:Monday - Friday 8:00am-4:30pm
Work Location:30 West 200 Ferry Rd, Warrenville, Illinois, 60563
Agency Contact:

IYC Warrenville Human Resources Department

Email: DJJ.IYCWarrenville.HumanResources@Illinois.gov
Posting Group:Fiscal, Finance & Procurement; Employee Services; Leadership & Management; Office & Administrative Support; Public Safety; Social Services

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market:Naperville
Nearest Secondary Market:Chicago