We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded underMy Documents Additional Documentssection for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, pleasedo not include wage or salary information in your resume or other profile or application materials.
Date: Apr 26, 2024 Location:Springfield, IL, US, 62702-5076
Job Requisition ID: 37411Agency:Department of Public Health
Title:Office Administrator III, Opt 2
Office:Women's Health and Family Services
Division:Family Planning
Posting ID:61-24-0267 / 37411
Posted:4/26/2024-5/10/2024
Salary:Anticipated Starting Salary (Effective 7/1/24) $4,112 a month; Full Range $4,112 - $5,701 a month
Job Type:Salaried
County:Sangamon
Number of Vacancies:1
Plan/BU:RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this positionMUSTapply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 61-24-0267 / 37411
The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 7 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
The Office of Women's Health & Family Services (OWHFS) administers programs overseeing health and services for women and girls as well as family services dedicated to improving the health and well-being of pregnant women, infants, children, and adolescents through Child and Adolescent Health, Perinatal Health, and School Health Programs.
1. Performs administrative secretarial work and office support functions for the supervisor.
Distributes incoming mail.
Distributes mass email notifications to Family Planning Program staff and delegate agency staff.
Prepares large mailings.
Researches and compiles information for special reports and projects including FOIA requests.
Performs coordinative paraprofessional/technical secretarial and office support.
Prepares complex reports and documents utilizing advanced PC application functions for the Program Administrator.
2. Coordinates the central office management of Delegate agency data and billing record submissions through Fox Pro, error reports, demographic reports and expenditure reports.
Ensures reports are timely.
Notifies Family Planning Program staff of report availability.
Maintains the log and tracking system for routine program reports and delegate agency grant applications.
3. Assist in organizing and arranging biannual Family Planning Advisory Council (EPAC) meeting and FPAC sub committees meetings.
Composes and transcribes all FPAC committee minutes and makes travel arrangements for FPAC committee members.
Assists in preparing health education materials and health promotion items for distributing to the Delegate Agencies
Compiles appropriate follow-up and directories based on these submissions.
4. Serves as working supervisor:
Assigns and reviews work
Provides guidance and training to assigned staff
Counsels staff regarding work performance
Reassigns staff to meet day-to-day operating needs
Establishes annual goals and objectives
Approves time off
Prepares and signs performance evaluations
5. Participates in conferences and trainings conducted by the Office of Womens Health & Family Services and Family Planning Program.
Provides staff support for assembles, making travel arrangements and reviewing travel vouchers.
Transports conference and training materials to field staff.
6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Work Hours:8:30am - 5:00pm Monday-Friday
Work Location:535 W Jefferson St Springfield, IL 62702-5076
Agency Contact:DPH.HRRecruiter@illinois.gov
Posting Group:Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
Click the checkbox next to the jobs that you are interested in.
Click the checkbox next to the jobs that you are interested in.
Administrative Support Skill
Business Communications Skill
Illinois Department of Public Health (IDPH), Springfield, IL
University of Illinois Springfield, Springfield, IL