Conference Assistant - Summer 2024

Title: Conference Assistant - Summer 2024
Employee Classification:
Division Name: Student Affairs
Department: University Housing Services

The Conference Assistant (CA) will have significant responsibility in overall summer conference operations including but not limited to the following: front desk management, conference check-in/checkouts, building preparation, and emergency call response.

RESPONSIBILITIES

1. Inspect residence hall facilities to ensure orderly appearance and report necessary repairs.
2. Inventory conference supplies (i.e. keys, conference information, and materials) before, during, and after each conference.
3. Maintain themed and informational bulletin boards.
4. Meet and communicate regularly with the residence hall professional staff.
5. Work desk shifts as assigned.
6. Present a good image of Illinois State University
7. Perform duties related to conference and summer school check-ins and check-outs
8. Assist in acquainting conference sponsors with conference policies, procedures, facilities, and emergency procedures.
9. Be available to conference participants; respond to needs and concerns, make referrals when necessary.
10. Submit maintenance requests and damage assessments.
11. Responsible for building security and safety.
12. Assist with other duties and projects as assigned by supervisor or professional staff. Assist with emergency response according to training received.

Mailroom responsibilities:
1. Responsible for sorting and forwarding mail
2. Log and distribute all packages to residents
3. Mailroom shifts will be based on summer mail needs.

$14.00/hour

Every applicant must meet the following requirements:
- Attend Summer Conferences training in April. Date to be announced
- Available to work from May 11th through August 12th

- Pre-enrolled for fall semester classes or registered for summer classes.
- Prepared to work extra hours from Friday, June 7th through Sunday, June 19th for Illinois Special Olympics and not to exceed 28 hours for the scheduled work week.
- Adhere to the established dress code
- Must be available to work evenings and weekend hours as assigned by supervisor.
- 2.4 cumulative grade point average at time of application.
- Completed at least 24 credit hours at time of appointment.
- Good disciplinary standing with the University.
- Have at least one semester of residence hall living experience.

- Ability to provide excellent customer service experience to all guests
- Ability to think critically on the job and problem-solve as needed
- Ability to multitask and be flexible
- Ability to maintain confidentiality
- Attention to detail
- Have a positive attitude
- Able to work as part of a team
- Organizational and communication skills
- Strong work ethic

Monday through Sunday, between 7 a.m. and 11 p.m.- as scheduled during building hours.

Must be able to complete the following with or without a reasonable accommodation:
Ability to lift 25 lbs. from floor to waist.
Ability to occasionally transport up to 25 lbs. up or down stairs.
Ability to move between campus buildings without a vehicle in most types of weather.
Able to sit or stand for long periods of time.

April 2024

Resume & Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

You will be responsible for the following information. Please read all the information to make sure you are completing your application correctly.


All documents attached to your application must include your name.

Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered. All forms must be attached to your application before you submit it. The system will not allow you to attach any forms once your application has been submitted.

IF HIRED:
- -you will be responsible for following the instruction on the website and bring the necessary documents to complete your Hiring Paperwork.
- all required Hiring Paperwork must be completed and approved before you can begin working.
- a Welcome Letter which includes Hiring Instructions will be sent to your ISU email account.
- after a candidate is hired they will receive two emails to their ISU email address from trainer@mindflash.com regarding Ethics and Crime Reporting Training. Both are mandatory training required by the State of Illinois. Failure to complete the training can result in disciplinary action by the State of Illinois.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session, but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. Minority/Female/Disability/Veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting Shelly Costa, Assistant Director in the Office of Equal Opportunity, Ethics, and Access at 309-438-3383.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

For more information about this position, please email: cbrooki@ilstu.edu

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at .