Position Title: Office Associate opt. 2 (Typing)
Agency : Department of Corrections
Closing Date/Time: 11:59 pm, 05/28/2024
Salary: Anticipated Starting Salary (Effective 7/1/24) $4,003 a month; Full Range $4,003 - $5,357 a month
Job Type: Salaried
County: Randolph
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number 37746
IDOC is looking to hire an Office Associate that will serve as a secretary in one of our facilities providing assistance to the Shift Supervisor and office support. The ideal candidate should have previous secretarial experience in a fast-paced, confidential office. If you are detail oriented and have the ability to multi-task in stressful situations, this position is for you. We strongly encourage all qualified individuals to apply.
1. Serves as secretary to the Shift Supervisor.
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3. Organizes and maintains complex filing systems for correspondence and security personnel. 4. Serves as clerical support to the Administrative Major / Unit Manager.
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1. Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience. |
2. Requires ability to keyboard accurately at 45 words per minute.
1. Prefers at least three (3) years of experience working as a secretary providing office support and assistance in a fast-paced private or public organization. |
2. Prefers at least three (3) years of experience composing complex and confidential correspondences and/or documents.
3. Prefers at least three (3) years of experience organizing and maintaining a complex filing system. |
4. Prefers at least three (3) years of experience utilizing Microsoft Office, Word, Excel, and Outlook, or similar software.
5. Prefers at least one (1) year of working experience in a correctional setting.
6. Prefers at least one (1) year of experience serving as a receptionist in an office setting that includes answering telephones and routing calls to appropriate entities, opening, sorting, and distributing mail, responding to inquiries in person and/or electronically, and ordering office supplies.
7. Prefers the ability to multi-task. |
8. Prefers the ability to independently prioritize assignments. |
Work Hours: See Below:
8:00 am - 4:00 pm, Monday through Friday
Work Location: Menard Correctional Center, 711 East Kaskaskia St, Menard, Illinois, 62259
Agency Contact:
Shauna Smith
Email: Shauna.Smith@illinois.gov
Posting Group: Office & Administrative Support; Public Safety
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
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If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Click the checkbox next to the jobs that you are interested in.
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illinois, Menard, IL
DOC Menard CC Business Office Office Coordinator
State of Illinois, Menard, IL