What are the responsibilities and job description for the OFFICE ASSOCIATE Opt 2 position at illinois?
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.
Agency : Department of Children and Family Services
Closing Date/Time: January 24, 2023
Salary: $3367-$4552 (Anticipated Starting Salary $3,367.00/Mo.)
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 163751
Position Overview
The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Office Clerical Support. Under direction, this position will perform a variety of complex, specialized clerical services for the Statewide Safety Learning Manager and other professional staff. The position will process requests for training registrations, including, but not limited to communication with other member agencies, community-based service providers, and professional staff. The position will also enter training classes, schedules, and registrations into the Virtual Training Center, close out classes, and document training participation. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s training operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Job Responsibilities
- Serves as Office Clerical Support in the Office of Learning and Professional Development.
- Processes requests for training registrations, including, but not limited to communication with other member agencies, community-based service providers, and professional staff.
- Establishes, organizes, and maintains files.
- Serves as timekeeper for assigned areas.
- Provides clerical office support to professional staff.
- Orients professional and other clerical staff regarding Departmental and OLPD rules and office procedures.
- Attends and provides input into team meetings.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of high school
- Requires 2 years of office experience
- Requires ability to keyboard accurately at 45 wpm
Conditions of Employment
- Requires ability to pass a background check.
- Requires possession of a valid driver’s license and ability to travel.
Work Hours: Monday's - Friday's 8:30 am - 5:00 pm
Work Location: 607 E. Adams St., Springfield, Illinois 62701
Supervisor: Vacant
Agency Contact: Joan Singleton-Lee
Email: DCFS.OLPDAPPS@Illinois.gov
Phone #: 312-814-8659
Job Family: Social Services
This position [DOES/DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
