What are the responsibilities and job description for the Accounts Payable Coordinator position at Image Solutions Apparel Inc?
Who We Are?
Image Solutions is a custom uniform supplier in a $23 billion industry. We design, source, manufacture and distribute uniforms for a wide variety of regional and national organizations across a broad scope of industries. We have 2 distribution centers, located in Los Angeles, CA, and Cincinnati, OH. Our mission is to make our customers, team members, and partners look and feel great at work. What sets us apart is our personalized customer service, our culture and passion for giving back to those in need. We give 10% of our annual profits to charity.
Position Summary
Image Solutions is hiring an Accounts Payable Coordinator to manage all aspects of Accounts Payable. Other responsibilities include vendor set up, weekly check runs, reconciliation of vendor discrepancies, and month end tasks. The ideal candidate is resourceful, detailed oriented and can efficiently work across several departments within Image Solutions to get things done.
Our best fit candidate will have the ability to work in our Torrance, CA headquarters 2-3 times a week on a hybrid basis. This is a full-time position reporting directly to the Accounting Supervisor.
What You’ll Do:
- Manage full cycle Accounts Payable process in a high volume, fast-paced environment
- Process 150-200 vendor bills daily
- Ensure bills are entered accurately and paid timely
- Ensure bills are recorded to the proper accounting periods in accordance with company policy and GAAP (Generally Accepted Accounting Principles).
- Manage the Accounts Payable inbox daily to ensure all bills and other vendor communication are properly addressed in a timely manner
- Reconcile vendor statements, research, and correct discrepancies
- Reconcile Accounts Payable balance sheet accounts
- Apply landed cost
- Reconcile landed cost embellishment POs received in same month as raw POs
- Interface with department managers and supervisors to secure proper payment approvals, supporting documentation and accurate coding as budgeted
- 1099 maintenance and filing
- Process and maintain Vendor Information Forms and W9 for proper account set-up
- Process weekly check runs
- Build trustworthy and reliable relationships with our internal customers, vendors & suppliers
- Assist in all internal/external audit efforts to ensure timely reporting and sound internal controls
- Continue to improve the workflow and payment process
You’ll Love This Job If You’re:
- Comfortable in a fluid environment. Adaptable and ambitious. You will enthusiastically take on other assignments as needed to support the team!
- Able to promote a continuous improvement / learning environment and value new and innovative ways to solve complex problems
- Exceptionally motivated with a proactive, positive, can-do attitude
- Incredibly data-driven and a process-oriented person who thrives in a fast-paced environment where you can roll up your sleeves and make a big impact each day
- A strong communicator and collaborator
What You'll Need:
- Bachelor's degree in Accounting, Finance or Business Administration
- 3 years of progressive accounting experience
- Knowledge of Generally Accepted Accounting Principles (GAAP)
- Strong written and verbal communication skills
- Excellent organizational and time management skills
- Advanced computer skills including data analysis and Microsoft excel
- Solid critical thinking, analysis, and attention to detail
- Team player willing to learn new tasks
- Ability to prioritize and handle multiple tasks in a changing work environment
- Self-starter, ambitious, strong work ethic, and sense of commitment
What’s In It for You?
- Competitive base pay and annual bonus
- A supporting, thriving team focused work culture and environment. One where your co-workers really want you to succeed.
- Health, dental and vision insurance
- Matching 401(k) program
- An opportunity to make an impact to the success of the company
- Milestone Rewards for 5-year, 10-year and 15-year anniversaries with the company
- Being a part of an organization that gives back to the community
