What are the responsibilities and job description for the AP Analyst (Hybrid remote friendly) position at Imagine Communications?
Overview: Every day, Imagine Communications is delivering billions of media moments all over the world — anywhere, anytime and on any device. Imagine Communications delivers innovative, end-to-end media software and networking solutions to over 3,000 customers in more than 185 countries, including the top broadcast facilities and the most technologically advanced sports and live-event venues.
Why Imagine?
Imagine Communications offers a generous Medical, Dental, Vision and Life Insurance package and HSA and 401(k) options with company matching. We like to make sure all our employees are safe when travelling so we’ve got travel insurance covered too. Employee Wellbeing is a priority for us, so all employees and their family have access to our EAP and Wellness programs, including LifeSpeak and Vitality. Volunteer in your community and we will pay for that too.
A Bit About The Role:
- Enter daily invoices received from vendors within 24-48 hours.
- Validate that the invoice(s) received have been reviewed and processed with appropriate documentation, validate amount and provide the necessary coding if applicable.
- Ensure proper approvals and compliance with contracts and/or purchase orders have been established according to policies and procedures.
- If discrepancy has been identified, ensure timely resolution of invoice discrepancies with internal or external customer.
- Daily follow-up by AP Analyst on invoices that have not been validated due to missing P.O. number, over P.O. value, or discrepancy between P.O. or invoice value that prevents invoice from being validated.
- Reconcile transactions and statements monthly based on the vendors that have been assigned per Organization or Region.
- Respond to vendors when inquiries about payment status or invoice resolution.
- Review employee expense reports to ensure company policy is being followed by assignment.
- Establish payment cycles based on agreed payment terms.
- Work closely with the Treasury Dept. to provide the audit proof required documentation to allow them to process payments.
- Perform audits by researching returned checks, outstanding checks, debit balances in vendor accounts, and duplicate payments.
- Settlement of intercompany transactions to be completed timely every month by assignment.
- Respond to payment inquiries to internal and external customers.
- Responsible for setting up new vendor/suppliers and updating accordingly by assignment.
- Assist in the 1099 reporting process.
About You:
- 5 years of solid AP experience in a recognized ERP system (preferably Oracle Fusion, Oracle R12 or PeopleSoft)
- Good knowledge of MS Office, especially Excel with knowledge of pivot tables, V-Lookups, etc..
- Ability to communicate effectively with internal and external customers both verbally and in writing
- Good customer service skills with internal and external customers
- Ability to prioritize and multi-task in a fast-paced environment
- Attention to detail as well as good analytical, problem-solving, and organization skills
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Celebrating difference, together stronger*
At Imagine Communications, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our customers, our employees, our products, and our communities. We are committed to providing an environment of mutual respect. Imagine Communications is proud to be an equal opportunity workplace and is an affirmative action employer.
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: One location
