Office Assistant

Imani House is looking for a sharp and competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person should be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

They will be able to work 20 -25 hours appx 4 days a week and work directly with the current Administrative Assistant and the Executive Director. They should be prepared to learn new and interesting skills of organizational procedures.

Imani House provides youth, family and immigrant programs in Brooklyn, and Liberia W. Africa. Visit www.imanihouse.org

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Create and update records ensuring accuracy and validity of information

• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Coordinate with other departments to ensure compliance with established policies

• Be able to present themselves in a professional manner and interact and follow up on appointments

• Maintain the ED's and the office's Calendar and appointments
• Assist with reports, grant writing and manage important files

Skills

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Hold at least an associates degree, or extensive experience
• Be friendly, patient, detail oriented, punctual and honest
• Proficiency in MS Office, knowledge of computers, and office equipment
• Have a good grasp on Social Media
• Thorough understanding of office management procedures

• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Must pass background checks, be honest with a high level of integrity
• Friendly, personable and able to present themselves in a profession manner
• Able to learn quickly, understand communications, write letter with an desire to learn important aspects of nonprofit management.

PLEASE INCLUDE A COVER LETTER AND RESUME - APPLY ON really

No Drop-ins or calls please

Job Type: Part-time

Pay: $19.00 - $23.00 per hour

Benefits:

• Life insurance

Schedule:

• On call

Application Question(s):

• 1) Do you want to learn new skills in this position?
• 2) What skills not listed here do you bring to the position?
• 3) Why does this position appeal to you?
• 4) Are you able to work 4 days a week for 20 to 25 hours

Education:

• Associate (Preferred)

Experience:

• Administrative and office: 1 year (Required)
• Social Media: 1 year (Preferred)

Work Location: One location