Distribution Specialist

Description

Job Title: Distribution Specialist 

Location: Grand Rapids, MI 

FLSA Status: Non-Exempt 

Reports to: Warehouse Supervisor 

Supervises: N/A 

Purpose of the Job:

This position is responsible for both domestic and international shipments. The primary responsibility is to ensure that the accuracy of shipments are accurate and adheres to regulations and good distribution practice as described by the local regulating authority. Preparing documents using Imperial’s order processing systems is crucial in domestic and international shipments. Daily communication with internal and external contact including Imperial operations, distribution services, small parcel couriers, and freight forwarders to support the on-time arrival of shipments. Responsible for operating the Quality Management Systems (QMS), and co-authoring procedures and processes to support the QMS development. Has a responsibility to assure that a controlled system is used to accomplish quality processes and maintain regulatory and procedural compliance. 

Job Functions and Performance Standards:

• Responsible for picking/packing/reviewing shipments (domestic & international) for clinical trial materials/products to a list of identified locations. Ensuring compliance with local shipments and customs rules and regulations

• Daily communication with project managers, project assistants, distribution department, couriers, and freight forwarders regarding compliance and shipment issues

• Providing Pre-Approval Notification for informal and formal clearance exports

• Learn and follow global logistics and compliance of Schedule B / HTS Codes and INCOTERMS 2010

• Handles moderately complex issues and problems. Refers only the more complex issues to higher-level staff

• Works with Facilities Managers to maintain compliance as needed

• Maintaining accurate customer inventories

• Ensures that products are in good condition and documents are accurately completed.

• Prepare LTL freight shipments for pickup

• Verify and electronically enter jobs (products) into the warehouse system

• Physically put skids into bay locations using a reach truck or forklift

• Pick items using a hi-lo truck or an order picker

• Count and consolidate items in the warehouse. Participate in and carry out basic inventory duties, including cycle count

• Pull obsolete products and assist in the destruction process

• Able to work well as part of a team as well as unsupervised and must be able to communicate well with others

• Follows established SOP’s & Work Instructions. 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Noise level in the work environment is usually moderate to loud 

Requirements

Education: High school diploma or equivalent 

Licenses/Certifications: Hi-lo license and/or valid driver’s license 

Experience: 

• 2 years’ experience in a manufacturing environment 
• Knowledge of computerized software and systems relevant to warehousing is desirable 

Skills:

• Ability to understand and follow through on written and verbal instructions 
• Ability to adapt and learn quickly  
• Ability to create and maintain healthy working relationships with other people 
• Knowledge of basic warehouse procedures like receiving and storing 
• Basic typing and computer skills 
• Able to carry out basic computations in arithmetic 
• Able to carry out both alphabetic and numeric filing 
• Strong knowledge of Microsoft Office Suite of Products
• Ability to read and comprehend instructions, correspondence, and communications
• Good problem-solving skills
• Detail and deadline oriented

Physical Demands: The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Frequently required to stand and sit
• Reach with hands and arms, talk or hear.   
• Regularly required to walk, use hands to finger, handle or feel, climb or balance and stoop, kneel, couch or crawl 
• Frequently required to lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision peripheral vision, and ability to adjust focus. 

Other:

• All employees have a responsibility to adhere to the Imperial Quality Policy Statement  
• GDP Training is essential for this role and will be provided

The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities and requirements. Nothing in this job description should be construed to limit the power of the company to repeal or modify any part of this job description at any time. This document is not intended to create a contract between 5THGEN Inc., or any of its subsidiaries, and its employees.