AP Specialist

AP Specialist Overview of the Position
Performs various clerical and routine accounting tasks in support of an operating unit, to include posting entries, verifying, and reconciling input to financial reporting system output, processing payments, and/or assisting other financial reports. Responds to inquiries and contacts other departments and/or vendors to resolve a variety of problems. Assists in performance of various clerical duties.

Duties and Responsibilities

• Codes, logs, reviews documents for accuracy; matches supporting invoices to procurement documents within 5 days of receipt of invoice; and verifies invoices for payment.
• Researches processing problems, contacts departments and vendors to resolve problems and expedite payment and responds to inquiries by telephone or in writing; refers complex problems for solution.
• Makes payments at the direction of the Controller.
• Reconciles A/P Aging and RNI to ledger on a monthly basis
• Provide weekly RNI report on Tuesdays showing receipt date and due dates for each item on the list
• Collecting and maintaining W-9’s; and issuing 1099’s at year end.
• Prepares routine entries and posts financial transactions on a monthly basis; reconciles entries and internal ledgers to financial reporting system reports.
• Files and manages necessary documents, certifications, and paperwork such as Resale Certificates, PO Receipts, Invoices, and payment information
• Performs miscellaneous job-related duties as assigned.
• Answers telephones, meets and greets visitors, and assists in other clerical functions as necessary

Minimum Job Requirements

· High school diploma or GED; at least 6 months of experience directly related to the duties and responsibilities specified.

Knowledge, Skills and Abilities Required

· Ability to perform simple accounting procedures.

· Knowledge of cash management principles and/or procedures.

· Basic data entry and/or word processing skills.

· Records maintenance skills.

· Ability to analyze and solve problems.

· Knowledge of accounting procedures involving invoices, collections and shipping of product

· Ability to read, sort, check, count, and verify numbers.

· Ability to prepare routine administrative paperwork.

· Account balancing skills.

· Ability to use an automated accounting system.

· Ability to prepare financial reports.

· Knowledge of invoicing procedures.

· Knowledge of accounts payable and receivable procedures and practices.

Job Type: Full-time

Pay: $15.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bloomington, CA 92316: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounts payable: 4 years (Preferred)

Work Location: One location